Scheduling Assistant - Staff Scheduling Repost

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 30,000 - 36,000; Part time

Job summary

St. Boniface Hospital in Winnipeg is seeking a Scheduling Assistant to support staffing across clinical units on a 24-hour basis. You will assist with scheduling and related functions under the Manager, Staff Scheduling, ensuring adequate coverage.

The role requires Grade 12, experience with ESP or similar system, proficiency in Excel, and strong customer service. Shift is days and weekends, in-person work.

Qualifications

• Grade 12 or equivalent required.
• 1 year experience with ESP or another staffing system.
• Customer service experience with in-person/phone contacts.
• Experience in fast-paced environments and with Excel.
• Preference given to prior staff scheduling experience.

Responsibilities

• Assist clinical units with scheduling and related functions to ensure 24‑hour staffing.
• Support staffing levels and perform duties as assigned by the Manager, Staff Scheduling.
• Provide timely and accurate scheduling information and communicate with units.

Skills

ESP scheduling system

Excel

Customer service

Teamwork

Time management

Education

Grade 12 or equivalent

Tools

ESP

Excel

Job description

Requisition ID: 404388

Position Number: 20031658

Posting End Date: Open Until Filled

City: Winnipeg

Employer: St. Boniface Hospital

Site: St. Boniface Hospital

Department / Unit: Staff Scheduling - SBH

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: ASAP

FTE: 0.60

Anticipated Shift: Days;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $22.857, $23.528, $24.218, $24.933, $25.668, $26.424

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under the general direction of the Manager, Staff Scheduling and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital (SBH), the Sheduling Assistant is responsible for: assisting clinical units and departments with scheduling and related functions in support of sufficient staffing levels on a 24-hour basis; and performing other related duties as assigned.

Experience

• Grade 12, or equivalent required.
• One (1) year experience working with ESP or other computerized staffing system performing extensive staffing and scheduling functions for an organization.**
• Customer service experience where the primary function was acting as a direct point of contact for customers via telephone and/or in person required.
• Experience working in a fast-paced, high demand environment required.
• Experience with Excel required.
• Note: Preference will be given to those candidates with previous staff scheduling experience.

Education (Degree/Diploma/Certificate)

• Grade 12, or equivalent required.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Knowledge of computer systems and proficiency in the use of various common software applications including spreadsheet, word processing, database and email applications.
• Ability to read, write, speak and understand English.
• Ability to expertly use ESP effectively and efficiently to replace/schedule staff.
• Ability to retain information which is of a confidential nature.
• Ability to adhere to and meet strict deadlines.
• Effective verbal and written communication skills.
• Ability to perform as a team member and seek assistance as necessary.
• Good interpersonal communication skills.
• Polite and courteous telephone manner.
• Ability to organize and prioritize workload.

Physical Requirements

A RESUME IS REQUIRED WHEN APPLYING FOR THIS POSITION.

Not Applicable

Security and Background Checks

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.