Scheduling Assistant - Repost

Shared Health-Soins Communs; Winnipeg; On-site; CAD 22,857 - 26,424; Full time

Job summary

Shared Health-Soins Communs is seeking a Scheduling Assistant at St. Boniface Hospital in Winnipeg. This role involves assisting clinical units with staffing and scheduling functions to ensure adequate staffing levels at all times.

The ideal candidate must possess a Grade 12 education or equivalent and have at least one year of experience with computerized staffing systems. Strong proficiency in Excel and effective communication skills are essential for this position.

Qualifications

• One year experience with computerized staffing systems.
• Ability to read, write, speak, and understand English.
• Experience in a fast-paced environment.

Responsibilities

• Assist clinical units with scheduling and related functions.
• Support sufficient staffing levels 24/7.
• Perform other assigned duties.

Skills

Knowledge of computer systems

Customer service experience

Proficiency in Excel

Effective verbal and written communication skills

Ability to organize and prioritize workload

Education

Grade 12 or equivalent

Tools

ESP (Electronic Staffing Program)

Spreadsheet software

Word processing software

Job description

Requisition ID: 403511 Position Number: 20069847 Posting End Date: Open until filled City: Winnipeg Employer: St. Boniface Hospital Site: St. Boniface Hospital Department / Unit: Staff Scheduling - SBH Job Stream: Non-Clinical Union: CUPE Anticipated Start Date: 08/14/2026 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.75 Annual Base Hours: 2015 Salary: $22.857, $23.528, $24.218, $24.933, $25.668, $26.424

Position Overview

Under the general direction of the Manager, Staff Scheduling, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital (SBH), the Scheduling Assistant is responsible for assisting clinical units and departments with scheduling and related functions in support of sufficient staffing levels on a 24‑hour basis; and performing other related duties as assigned.

Experience

• Grade 12 or equivalent required.
• One (1) year experience working with ESP or other computerized staffing system performing extensive staffing and scheduling functions for an organization.
• Customer service experience where the primary function was acting as a direct point of contact for customers via telephone and/or in person required.
• Experience working in a fast‑paced, high‑demand environment required.
• Experience with Excel required.
• Preference will be given to those candidates with previous staff scheduling experience.

Education

• Grade 12 or equivalent required.

Certification / Licensure / Registration

Not applicable.

Qualifications and Skills

• Knowledge of computer systems and proficiency with common software applications including spreadsheet, word processing, database and email applications.
• Ability to read, write, speak and understand English.
• Ability to expertly use ESP effectively and efficiently to replace/schedule staff.
• Ability to retain information of a confidential nature.
• Ability to adhere to and meet strict deadlines.
• Effective verbal and written communication skills.
• Ability to perform as a team member and seek assistance as necessary.
• Good interpersonal communication skills.
• Polite and courteous telephone manner.
• Ability to organize and prioritize workload.

Resume is required when applying for this position.

Physical Requirements

Not applicable.

Additional Requirements

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Equal Opportunity Employer

St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity, fostering culturally safe places for all employees. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Indigenous Applicants

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self‑identify as being of Indigenous descent in their cover letter/application.