Staff Scheduling Clerk

City of Saskatoon, SK; Saskatoon; On-site; CAD 44,000 - 49,000; Part time

Job summary

City of Saskatoon is seeking a part-time scheduling coordinator in the Community Services division. The role focuses on coordinating staff for department sites using an automated scheduling system, with responsibilities across scheduling, documentation, and procedural training.

The position requires Grade 12, a year of post-secondary business training, and four years of staff scheduling experience. Evening and weekend work may be involved, with a salary in the posted CAD range.

Qualifications

• Grade 12 education is required.
• Graduation from a one-year post‑secondary business-related program, or other equivalent.
• Four years of related staff scheduling experience.
• Strong knowledge of modern office practices and technologies.
• Ability to prepare and present reports.
• Excellent communication skills, both written and verbal.

Responsibilities

• Coordinates, in consultation with supervisors, the collection, entry and revision of the staff resource requirements in an automated scheduling system for designated work sites.
• Develops preliminary work schedules and assigns staff to approved work schedules, for each work site, in accordance with approved policies, and presents them to supervisors for review and final approval.
• Ensures that the staffing schedules are distributed to each of the department sites in time for posting.
• Adjust and modify work schedules including assigning staff as required to ensure required staffing levels are maintained. For example, coverage for vacation, illness, and changes to service levels.
• Evaluates system reports regarding the status of staff scheduled. Investigate and address staff scheduling issues that do not align with department objectives.
• Provides training for staff regarding scheduling.
• Consults the systems support staff regarding the scheduling system and related items.
• Responds to employee inquiries regarding staff schedules and assignment.
• Performs other related duties as assigned.

Skills

Office practices

Scheduling systems

Labour regulations

Attention to detail

Report writing

Communication

Education

Grade 12 education

One-year post-secondary business program

Four years related scheduling experience

Tools

Automated scheduling system

Job description

Division: Community Services

Department: Recreation and Community Development

Term: 1 Permanent Part Time position(s) available.

Closing Date: 10/21/2026

Labour Group: CUPE 59

Posting: 5788

This position is a CUPE 59 position and will be filled in accordance with the Collective Bargaining Agreement. Should it not be filled in accordance with the Collective Bargaining Agreement, external candidates will be considered.

Job Summary

Under supervision of the Recreation Services Manager (Customer Service), this position coordinates the scheduling of staff for department sites using an automated system.

Duties & Responsibilities

• Coordinates, in consultation with supervisors, the collection, entry and revision of the staff resource requirements in an automated scheduling system for designated work sites.
• Develops preliminary work schedules and assigns staff to approved work schedules, for each work site, in accordance with approved policies, and presents them to supervisors for review and final approval.
• Ensures that the staffing schedules are distributed to each of the department sites in time for posting.
• Adjust and modify work schedules including assigning staff as required to ensure required staffing levels are maintained. For example, coverage for vacation, illness, and changes to service levels.
• Evaluates system reports regarding the status of staff scheduled. Investigate and address staff scheduling issues that do not align with department objectives.
• Provides training for staff regarding scheduling.
• Consults the systems support staff regarding the scheduling system and related items.
• Responds to employee inquiries regarding staff schedules and assignment.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements:

• Grade 12 education
• Graduation from a one-year post-secondary business-related program, or other equivalent relevant area.
• Four years' related staff scheduling experience.

Knowledge, Abilities and Skills:

• Considerable knowledge of modern office practices, technologies, and procedures.
• Considerable knowledge of project planning and staff scheduling.
• Considerable knowledge of labour regulations and collective agreements in a unionized workforce.
• Demonstrated ability to maintain attention to detail.
• Ability to organize a high volume of work, prioritize tasks, meet deadlines and achieve assigned deliverables.
• Ability to prepare and present reports.
• Ability to communicate effectively, orally and in writing.
• Ability to interpret, and make decisions in accordance with, approved policies and procedures.
• Ability to develop and present training sessions for relevant staff.
• Ability to establish and maintain effective working relationships.
• Demonstrated problem-solving skills.

Additional Requirements

Evening and weekend work may be involved.

Weekly Hours: 12

Salary Range: $32.13 to $35.42 CAD per hour or per annum (2026 rates)

Diversity, Equity and Inclusion

The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) the good life, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity

Accommodation

The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email [e-mail].

While we appreciate all applications we receive, only candidates under consideration will be contacted.

Our Recruitment Process: Application > Posting Closes > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to the City