Scheduling Clerk - Home Care Centralized Staffing Office

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 37,000 - 43,000; Full time

Job summary

Winnipeg Regional Health Authority is hiring a Scheduling Clerk for the CE Home Care Centralized Staffing Office in Winnipeg. Under the Team Manager, you will maintain Direct Service Staff schedules by data entry in the Home Care scheduling system and by communicating with staff, clients and Home Care teams.

The role requires 2–3 years of related admin experience, 6 months scheduling experience, data entry skills, and proficiency in Word and Excel (Procura preferred).

Qualifications

• Completion of high school or equivalent; formal admin training.
• Proficiency in Word and Excel; familiarity with Procura preferred.
• Keyboarding speed 45 wpm.
• Ability to maintain and compile statistics.
• Strong organizational and communication skills.
• Experience in healthcare environment is an asset.
• Experience with mail distribution, photocopying and filing.

Responsibilities

• Maintain Direct Service Staff schedules in the Home Care scheduling system.
• Enter data, assign, schedule Direct Service Staff and clients.
• Communicate with Direct Service Staff, clients and Home Care staff.

Skills

MS Word & Excel

Procura scheduling software

Keyboarding 45 wpm

Statistics

Organizational skills

Team collaboration

Communication skills

Deadline-driven

Education

High School Diploma or equivalent

Formal training in applied office skills

Medical Terminology (preferred)

Tools

Procura scheduling

GroupWise

Job description

Requisition ID: 412301

Position Number: 20078038

Posting End Date: October 15, 2026

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services - Point Douglas Home Care

Department / Unit: CE Home Care Centralized Staffing Office

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 10/19/2026

FTE: 1.00

Anticipated Shift: Days;Evenings;Weekends (This is a day rotation)

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $26.982 , $27.651 , $28.399 , $29.122 , $29.884 , $30.809

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.

Position Overview

Under the direction of a Team Manager within the Home Care Program, the Scheduling Clerk, in collaboration with the Resource Coordinator, assists in the maintenance of Direct Service Staff* schedules by entering data in to the Home Care scheduling system, assigning, scheduling and communicating with Direct Service Staff, clients and other Home Care Staff.

• Registered Nurse, Licensed Practical Nurse, Rehabilitation Assistant, Integrated Support Worker, Home Care Attendant, and Home Support Worker.

Experience

• 2 to 3 years related administrative experience.
• Minimum 6 months scheduling experience.
• Data entry experience required.
• Experience in email and computerized calendars (GroupWise) required.
• Experience in healthcare would be an asset.
• Experience with mail distribution, photocopying and faxing.
• Experience maintaining filing system.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies.
• Formal training in applied office skills required.
• Medical Terminology preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Proficiency in Microsoft Word and Excel; Procura would be preferred.
• Keyboarding speed of 45 wpm required.
• Ability to maintain and compile statistics.
• Strong organizational skills required.
• Demonstrated ability to effectively contribute to a team environment.
• Excellent oral and written communication skills.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Ability to carry out assigned tasks.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.