Staff Scheduler - Main User

Shared Health-Soins Communs; Winnipeg; On-site; CAD 32,000 - 37,000; Full time

Job summary

Shared Health in Winnipeg is seeking a Staffing Clerk to ensure adequate staffing levels across units and provide efficient clerical support. You will manage rotations, call staff for shifts, and uphold data accuracy in ESP/SAP, while adhering to collective agreements.

Requirements include 1 year of scheduling experience, typing 45 wpm, and strong Microsoft Office skills. This is an in-person, 1.0 FTE role with day shifts and a 7.5-hour workday.

Qualifications

• Typing speed of 45 wpm required.
• Proficiency in Microsoft Office (Word, Excel, Access) essential.
• Medical terminology preferred.
• Excellent interpersonal and communication skills required.
• Indigenous language competence or knowledge of Indigenous customs is a plus.
• Must understand and communicate in English, both orally and in writing.
• Experience with ESP/SAP or similar staff scheduling systems preferred.

Responsibilities

• Maintain staffing levels for designated units and provide clerical support.
• Place calls to staff to cover shifts and manage rotations.
• Offer additional shifts per collective agreements and staffing needs.
• Ensure data integrity in ESP/SAP and related systems.
• Prioritize workload and follow contingency staffing guidelines.
• Generate reports and prepare correspondence using PC software.

Skills

Typing 45 wpm

MS Office proficiency

English communication

Indigenous language (preferred)

ESP knowledge

SAP knowledge

Education

High school diploma (Manitoba standards)

Secretarial training or equivalent

Tools

ESP

SAP

Microsoft Office

Job description

Requisition ID: 412390

Position Number: 20043527

Posting End Date: October 16, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Central Staffing Office

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 10/09/2026 - Indefinite

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $23.388 , $24.064 , $24.757 , $25.473 , $26.209 , $26.967

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Manager or Designate, the incumbent is responsible for ensuring that adequate staffing levels are maintained for the units as designated in addition, provides efficient clerical support as assigned.

Duties include:

• Maintaining staffing and payroll processes utilizing ESP/SAP. This includes assigning staff to new rotations/schedules under the direction of the Manager.
• Placing calls to staff as required to cover unmet baseline requirements, short-term absences and workload.
• Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements.
• Ensuring data integrity and accuracy in ESP/SAP and in all other aspects relating to staffing and alerts Manager of any discrepancies.
• Prioritizing workload.
• Following Contingency guidelines utilizing a manual staffing and payroll system, when required.
• Generating reports and typing a variety of correspondence, policies and using appropriate PC applications such as word processing, database, and spreadsheets.

Experience

• One-year previous staff scheduling experience required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Typing 45 wpm required.
• Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Access) required.
• Medical terminology preferred.
• Excellent interpersonal and communication skills required.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Must understand and communicate effectively in English, verbally and in writing.
• Knowledge of Environment for Scheduling Personnel (ESP), SAP or other service-based staff scheduling systems required.

Physical Requirements

• Use of VDT.
• Work under stressful conditions in a high volume, high traffic environment.

This Indefinite Term may expire subject to one (1) weeks’ notice.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.