Sr Document Controller

Agilus Consulting Group; Calgary; On-site; CAD 69,000 - 83,000; Full time

Job summary

Agilus by Synergie is seeking a Senior Document Controller for Calgary's oil and gas sector. You will act as the SME for document management processes, systems, and governance across major projects, ensuring lifecycle integrity and compliance.

You will drive continuous improvement, support digital transformation, and oversee EDMS usage while coordinating with engineering, construction, and operations teams. This is a one‑year, in‑office role in Downtown Calgary.

Qualifications

• 5+ years in document control/records management within engineering or capital projects.
• Experience with EDMS tools such as OpenText, Aconex, SharePoint or Bluebeam.
• Technical diploma or certificate in Information Management or related field.
• Excellent communication and cross‑functional collaboration skills.
• Experience in EPC/oil & gas project environments.

Responsibilities

• Oversee document control lifecycle end‑to‑end across projects.
• Ensure compliance with governance standards and project procedures.
• Maintain accuracy, integrity, and accessibility of engineering records.
• Support project teams through initiation, construction, turnover and closeout.
• Manage transmittals, as‑built packages, QA/QC records and deliverables.
• Serve as the primary resource for document control systems and metadata.
• Develop reporting and dashboards to monitor effectiveness.
• Drive continuous improvement for compliance and efficiency.

Skills

Document control

Stakeholder mgmt

Quality & compliance

Education

Technical diploma in Information Management

Tools

OpenText

Aconex

SharePoint

Bluebeam

Job description

Are you a seasoned Document Control professional who thrives in complex engineering and capital project environments?

Agilus by Synergie is recruiting for a Sr Document Controller in the oil and gas sector in Calgary, Alberta.

We're seeking a Senior Document Controller to serve as the subject matter expert for document management processes, systems, and governance across major operational and project initiatives.

In this role, you'll play a pivotal part in ensuring the integrity, compliance, accessibility, and lifecycle management of critical engineering, construction, and operational records while driving continuous improvement and supporting digital transformation efforts.

Total rewards:$50.00 - $60.00 hourlyPay rate as an Incorporated employee

One year contract position

Location: Downtown, Calgary

Monday to Friday in office

Join a high-impact role supporting large-scale engineering, construction, and capital projects

Collaborative environment where your expertise directly contributes to project success and operational excellence.

A typical day:

• Oversee document control activities throughout the entire document lifecycle, including creation, review, approval, issuance, retention, archival, and disposal.
• Ensure compliance with document management standards, information governance requirements, and project-specific procedures.
• Maintain the accuracy, integrity, traceability, and accessibility of engineering, operational, and project documentation.
• Support project teams through all phases of project execution, including initiation, construction, commissioning, turnover, and closeout.
• Manage document workflows, transmittals, as-built packages, turnover documentation, QA/QC records, and project deliverables.
• Serve as the primary resource for document control systems, metadata standards, numbering conventions, and records management practices.
• Develop reporting, dashboards, and performance metrics to monitor document management effectiveness and support decision-making.
• Drive continuous improvement initiatives focused on compliance, efficiency, document quality, and stakeholder experience.

Successful candidates will have:

• 5+ years of progressive Document Control, Records Management, or Information Management experience within engineering, construction, oil & gas, energy, or capital project environments.
• Strong experience supporting engineering and construction documentation throughout the project lifecycle.
• Advanced knowledge of document lifecycle management, records management, and information governance principles.
• Hands-on experience with Electronic Document Management Systems (EDMS) such as OpenText, Aconex, SharePoint, Bluebeam, or similar platforms.
• Proven ability to manage multiple priorities while maintaining exceptional attention to detail and data integrity.
• Technical diploma, certificate, or post-secondary education in Information Management, Records Management, Business Administration, Engineering Technology, or a related discipline.
• Excellent communication and stakeholder management skills with the ability to collaborate across technical and non-technical teams.
• Previous experience supporting EPC, Midstream, Oil & Gas, Energy, or large capital project environments.

This posting is for an active opening.