Document Control Specialist

Kiewit; Calgary; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Retirement plan with matching

Generous paid time off

Job summary

Kiewit Energy Canada District in Calgary, Alberta is seeking a Document Control Specialist to support the management of engineering documents in accordance with government and company regulations for a range of permanent design projects.

You will handle internal and external distribution, prepare transmittals, perform quality checks, and maintain document management systems and permissions; collaboration with a team is essential and in-office work is required.

Qualifications

• Bachelor’s degree in business, information management, information technology, data management, or related fields preferred.
• 3+ years' experience in document control or related roles.
• Proficient with Microsoft Office Suite.
• Excellent written and oral communication skills.
• Detail oriented with strong organizational skills.
• Experience with EDMS and document transmittal workflows.

Responsibilities

• Support management of engineering documents in accordance with regulations and procedures.
• Process internal and external distribution of engineering documents and prepare transmittals.
• Review and conduct quality checks of documents and maintain document management systems.
• Update distribution matrices and ensure proper permissions.
• Address issues related to document control promptly.

Skills

Microsoft Office Suite

Communication

Attention to detail

Team collaboration

Independent work

Education

Bachelor’s degree (preferred)

Tools

Bluebeam

Adobe Pro

Smartsheet

InEight Document

SharePoint

Aconex

Job description

Requisition ID:182497

Job Level:Mid Level

Home District/Group:Kiewit Energy Canada District

Department:Document Controls

Market:Industrial

Employment Type:Full Time

Position Overview

As a Document Control Specialist, you will support and assist the Kiewit Energy Canada distrit with the management of engineering documents in accordance with government/company regulations for various permanent design projects.

District Overview

Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oilsands processing, including steam–assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co-generation, terminal projects (ex. LNG, LPG, etc.), Water Treatment and major mine developments. We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new pursuits in Canada. Our design services group are based in Calgary, Lenexa KS and Houston TX offering expertise in process, piping, mechanical, electrical and civil/structural disciplines.

Location

The position is based in Calgary, Alberta. You will be required to work in-office full-time.

Responsibilities

• The Document Control Specialist will support and assist the management of engineering documents in accordance with government/company regulations and procedures on various projects.
• The Document Control Specialist is responsible for processing internal and external distribution of engineering documentation on incoming and outgoing workflows, and preparing transmittals for document distribution, as directed.
• Other duties include reviewing and/or conducting quality checks of documents, as needed; configuring, updating and maintaining engineering document management systems and permissions; updating and maintaining various distribution matrixes
• Address and resolve any issues related to document control promptly.

Qualifications

• Bachelor’s degree in business, information management, information technology, data management, or computer information systems is preferred, though not required.
• 3+ years' experience, requires advanced knowledge of operational procedures and tools obtained through extensive work experience.
• Proficient use of Microsoft Office Suite
• Excellent written and oral communication skills
• Detail oriented with effective organization and coordination skills
• Ability to:
  • identify and utilize the correct tools, systems and techniques to index, file and control engineering documents
  • remain flexible when dealing with changing requirements
  • multi-task and work proactively to resolve issues
  • work independently
  • effectively collaborate with others in a team-based environment
• Proficiency in software such as Bluebeam, Adobe Pro, or Smartsheet is preferred
• Experience with EDMS such as InEight Document, SharePoint, Aconex is preferred
• Knowledge of construction and engineering related terms is an asset
• Knowledge of Bluebeam Studio for comment resolution is an asset #LI-GH

Other Requirements:
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discriminationand complywith all laws regarding human rights in the provinces where we operate.