Site & HSE Administrator - Services

Graham; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

Graham is seeking a Site HSE & Administrative Coordinator for the Services Division on a 7/7 fly‑in/out Fort McMurray project. Reporting to the HSE Senior Coordinator and Site/Project Manager, the role supports HSE documentation and site administration, including planning, reporting, and project controls.

The candidate should have 2–3 years of site administration experience, a high school diploma (business or OH&S preferred), proficiency in Microsoft Office, and a valid driver’s license.

Qualifications

• 2–3 years of site administration or project administration experience.
• Experience in construction, engineering or heavy manufacturing is an asset.
• Must have a valid Driver’s License.

Responsibilities

• Maintain, control, archive, and ensure compliance of HSE and Quality documents.
• Provide day‑to‑day admin support to site leadership including meetings, reporting and travel.
• Prepare KPI, training, labour, equipment, and project hours reports; support project controls documentation.
• Track, reconcile, and report expenses; manage pCard usage, invoices, and purchase orders.
• Manage HSE materials and office supplies inventory; support client reporting.
• Build and maintain strong relationships with vendors, internal clients, and project teams.

Skills

HSE documentation

Administrative support

Planning & reporting

Procurement & finance

Vendor relations

Relationship building

Education

High School Diploma

Diploma/Degree in Business or OH&S

Tools

Microsoft Office Suite

Job description

Career Opportunities: Site & HSE Coordinator - Services (31680)

Requisition ID31680-Posted07/22/2026-Fort McMurray CNRL Horizon

At Graham, one of North America’s largest general contractors, we don’t just maintain assets, we extend their life and maximize their value. As part of our Services Division, you’ll contribute to critical work across the region, supporting sectors such as oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital.

Here, your work has purpose. Your safety and growth are supported. And your impact is lasting.

Join a team that builds with commitment, reliability, and integrity. Help us build what matters.

Your Impact Starts Here

Graham is actively recruiting for a Site HSE & Administrative Coordinator supporting the Services Division. Reporting jointly to the HSE Senior Coordinator and the Site/Project Manager, the Site HSE & Administrative Coordinator plays a dual role in supporting both Health, Safety, and Environment (HSE) functions and general site administration.

The incumbent is a key liaison between site teams, vendors, internal departments, and contributes to maintaining a safe, organized, and efficient work environment..

This is a 7/7 Fly In-Out site based role in Fort McMurray Project.

Your Role in Building What Matters – From Office to Site

• HSE & Quality Documentation Management -Maintain, control, archive, and ensure compliance of HSE and Quality Management System documents (SharePoint, filing, document control standards).
• Operational & Administrative Support to Site Teams-Provide day‑to‑day admin support to site leadership (SMs, PCs, Superintendents), including meeting minutes, reporting, documentation, and travel to project sites as required.
• Planning, Reporting & Process Coordination -Prepare KPI, training, labour, equipment, and project hours reports; maintain the Monthly Operations Calendar; support project controls documentation.
• Financial & Expense Administration -Track, reconcile, and report expenses; manage pCard usage, invoices, purchase orders, and office budgets with cost awareness and environmental alignment.
• Inventory, Client & Stakeholder Support-Manage HSE materials and office supplies inventory; support client reporting and communicate HSE requirements while representing Graham professionally.
• Build and maintain strong relationshipswith vendors, internal clients, and project teams, serving as a key site contact.

The Right Tools for the Job

• Education: High School Diploma required; Diploma or degree in Business or Occupational Health & Safety related field preferred
• Experience:2-3 years of experience in site administration, project administration. Experience in construction, engineering or heavy manufacturing is an asset
• Software:Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Certifications:Valid Driver’s License

Lay the Foundation for Your Next Career Move.

At Graham, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada.

We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. We welcome and encourage applicants from people with disabilities. Accomodations are available on request to your recruiter for candidates taking part in all aspects of the selection process.

Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham.