Project Administrator

Worley; Moose Jaw; On-site; CAD 55,000 - 75,000; Full time

Job summary

Worley Canada Construction is seeking a Project Site Administrator for a site-based role in Edmonton, Alberta. The position focuses on time entry, document control, onboarding, and project support services on a major industrial project.

Ideal candidates have 5+ years of time-entry experience, strong organizational and communication skills, and proficiency with Word and Excel. Local candidates with reliable transportation are preferred.

Qualifications

• Minimum 5+ years of time-entry experience.
• Site administration experience in construction.
• On-site, full-time role with no remote option.
• HSE administration background is an asset.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Daily time entry, including timesheets for Foreman and payroll.
• Prepare documents for progress/project billing and client invoicing.
• Support project controls and ensure adherence to policies.
• Administer and manage onboarding paperwork for employees and contractors.
• Maintain employee records and data integrity with confidentiality.

Skills

Time-entry

Site administration

HSE administration

Time management

Interpersonal skills

Communication skills

Customer service

Microsoft Word

Microsoft Excel

Education

High School Diploma

Job description

About Us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions. Worley Canada Construction is a leader in industrial construction in Alberta and Western Canada. Our employees enjoy exciting careers in fabrication, modularization, field installation, and professional support services for some of world's most challenging heavy-oil facilities, gas plants, power-stations and other industrial projects. As part of the global Worley team, we enjoy shared resources and opportunities with more than 20 Canadian locations and 40 countries. Worley is seeking a Project Site Administrator to work on a project in Saskatchewan.

Working Conditions

• Site‑based role on a major industrial construction project in Edmonton, Alberta.
• Shift schedule: 9 days on, 5 days off. 10 hour days.
• Travel and LOA are not provided – local candidates only.
• Must hold a valid driver’s license and have reliable transportation.

Responsibilities

• Daily time entry, including preparing timesheets for Foreman, timesheet review and cost coding, for payroll entry and LEM creation for 150+ manpower.
• Process daily LEM's for Labour, Equipment and Material for the Client.
• Prepare documents for Progress/ Project Billing to ensure that all information was captured in a timely manner.
• Support project controls and adherence to policies and procedures within the department.
• Administer and manage inbound/outbound employee paperwork in a timely manner.
• Ensure new hire/ transfer/ demobilization paperwork is in order and appropriately filled out.
• Maintain employee history data records by electronic filing systems while ensuring data integrity and confidentiality.
• Maintain strict confidentiality in relation to employee information.
• Contacting 3 party contractors to ensure they have all requirements met onboarding requirements to work on site.
• Review third party sub-contractor LEM and submit to client for approval if required.
• Report to Construction Managers and supports Project Managers and other divisional personnel with document preparation and filing.
• Provide all other general administrative and clerical support including filing, scanning, copying and collate documents for distribution.
• Maintain reports from manual or electronic files, inventories, mailing lists and databases. Printing reports for approval.
• Managing Office duties, including ordering supplies and maintaining inventory. Process incoming and outgoing mail as required.
• Respond to client/ employee requests and inquiries on site.
• Perform other duties and projects as directed by the Site Manager/ supervision and Line Manager.

Qualifications - Internal

• This role is site based full-time - working on site. Remote option is not available at this time.
• Must have reliable transportation.
• Must have Site Administration experience in the construction industry.
• HSE administration background is an asset
• Must have a minimum of 5+ years of time-entry experience
• Must be able to work in a fast-paced environment, repetitive tasks, and sitting for extended periods of time.
• Understanding Collective Agreements is an asset.
• Strong time management and organizational skills with an ability to be adaptable, manage multiple priorities in highly dynamic and changing environment.
• Strong interpersonal, communication and customer service skills, with the ability to communicate in a professional manner with tact and diplomacy.
• Effective written and verbal business communication skills.
• Ability to establish and maintain working relationships with stakeholders including supervisors and subtrade partners.
• Must be over 18 years of age.
• Basic Supply Chain function experience is an asset.
• Applicants must be proficient with computers in Microsoft Word and Excel program
• Completion of High School

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.