Project Administrator- Syncrude Aurora

Fort McKay Group of Companies LP; Fort McMurray; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Company matching pension plan

Comprehensive group benefits including

Highly competitive salaries

Safe working conditions

Growth opportunities

Work-life balance

Job summary

Fort McKay Group of Companies LP is seeking a Project Administrator to support the project team north of Fort McMurray, AB. Under the Project Manager, you will record and report activities, manage payroll updates, and keep accurate documentation on a daily basis.

The role requires strong organizational skills, proficiency with MS Office, and familiarity with payroll processes, provider communications, and document control.

Qualifications

• High school diploma or GED is required.
• Post-secondary education in Business Administration is an asset.
• Valid driver's license (Class 5) is required; 3-year driver’s abstract is required.
• MS Office knowledge including Word, Excel and Outlook is required.
• Experience with Adobe Sign, SAP and Ceridian Dayforce HCM is an asset.
• CSTS and OSSA or CSO certification is required.
• At least 2+ years in administrative or support role with project experience.
• Experience in civil, earthworks, pipeline or facility maintenance is an asset.
• Payroll knowledge with familiarity of Alberta Employment Standards; Service Canada processes.
• Strong communication and organizational skills; ability to manage multiple priorities.

Responsibilities

• Provide guidance, support, and requisitions regarding general inquiries to site-based teams and employees.
• Get LEMS signed off in a timely manner.
• Review and process day-to-day payroll transactions including requisitions and special payment requests.
• Provide correspondence to vendors for quotes and order status as directed by Site PM/Coordinator.
• Send out purchase requisitions and update PO logs as required.
• Complete fuel card, vehicle pass, or rental requests and obtain signatures.
• Support general document control: meeting minutes, chart of employees, recruitment requisitions, etc.
• Input documents into Adobe Sign as needed.
• Understand provincial and federal privacy laws as they pertain to personal information.
• Maintain daily tracking spreadsheets for data collection and reports.
• Complete daily and monthly reconciliations in a timely manner.
• Create and file meeting minutes, and schedule crew meetings.
• Maintain office supplies stock and perform related tasks.

Skills

Strong organizational skills

Effective communication

Multitasking

English proficiency

Analytical thinking

Problem solving

Attention to detail

Education

High school diploma or GED

Business Administration education

Valid driver’s license (Class 5)

Driver's Abstract (3 years)

CSTS/OSSA/CSO certification

Tools

MS Office

Adobe Sign

SAP

Ceridian Dayforce HCM

MS Excel

MS Word

MS Outlook

Job description

Summary

Under the direction of the Project Manager, the Project Administrator ensures that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner. They will also be responsible for processing day-to-day updates & transactions to support the broader payroll program, assist with pay submissions, prepare reports & reconciliations, and be a general knowledge resource and support for the Fort McKay Group of Companies. This is a safety-sensitive position that requires completion of pre-employment/pre-access testing.

Key Focus

• Provide guidance, support, and requisitions regarding general inquiries to site-based teams and employees
• Get LEMS (Labour, Equipment and Materials) signed off in a timely manner.
• Review and process day to day payroll transactions including, but not limited to, payroll requisitions, special payment requests, etc.
• Provide correspondence to vendors for quotes and order status on specific items as directed by the Site Project Manager/Coordinator.
• Send out purchase requisitions and update the PO logs as required.
• Complete fuel card, vehicle pass requests, or rental requests, and obtain signature from the appropriate signing authority, and submit to the relevant authorizing agent.
• Support general document control, which includes, meeting minutes, chart of employees, recruitment requisitions, and any other administrative tasks as required. Input documents into Adobe Sign as needed.
• Understand provincial and federal privacy laws, as it pertains to collection of personal information.
• Maintain daily tracking spreadsheets for data collection and reports.
• Complete daily and monthly reconciliations in a timely manner.
• Create and file all meeting minutes, and schedule crew meetings.
• Maintain office supplies stock.
• Perform any related and/or additional

Knowledge and Skills Required

• High school diploma or GED is required
• Candidates with post-secondary education in Business Administration is an asset.
• Retention of a valid class five (5) driver’s license is required
• 3 year Drivers Abstract is required
• Knowledge in MS Office, specifically Word, Excel, and Outlook is required.
• Experience in Adobe Sign, SAP and/or Ceridian Dayforce HCM is considered an asset.
• CSTS and OSSA or BSO or CSO is required
• At least 2+ years of experience in an administrative or support role with project experience with large and dynamic operations is required.
• Candidates with experience working in a civil, earthworks, pipeline, and/or facility maintenance environment are an asset.
• Good knowledge of payroll principles and practices.
• Highly organized individual able to juggle multiple priorities from various stakeholders.
• Effective communication and interpersonal skills, including good oral, written communication, and listening skills
• Strong knowledge of Alberta Employment Standards
• Familiarity with Service Canada processes and procedures
• Good analytical, problem solving, and critical thinking skills
• Ability to speak, write and read English is required

This is a full time position located north of Fort McMurray, AB, on the Syncrude Aurora Site. Shift schedule: Monday to Friday; 10 hours per day

NOTE: Camp/ flight accommodations are NOT provided.

What we offer

• Company matching pension plan
• 100% Company paid group benefits including Life Insurance, Accidental Death & Dismemberment, Dependent Life, Critical Illness, LTD, Health, Dental, Employee and Family Assistance Program, and a Health Spending Account.
• Highly competitive salaries
• Safe working conditions
• The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career.
• Work-life balance: We know our people have places to go, people to see and good times to have and we support that!