Shared Services Supervisor

Michael Page; Southwestern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading international power generation company in Southwestern Ontario is seeking an Executive Assistant to support senior management. This role involves managing diaries, overseeing daily operations, and coordinating shared services. The ideal candidate will have proven experience in administrative management, a strong communication skill set, and a commitment to process improvement. This position offers the opportunity to work in a dynamic environment with a focus on efficiency and team support.

Qualifications

• Proven experience managing administrative or shared services teams.
• Ability to maintain confidentiality and act as a trusted liaison.
• Demonstrated commitment to process improvement.

Responsibilities

• Provide executive assistance to senior management.
• Oversee and coordinate shared services functions.
• Manage travel arrangements for key personnel.

Skills

Strong organizational skills

Excellent communication

Leadership skills

Tools

Office management systems

Job description

About Our Client

Our client is a leading international power generation company with operations across North America and Australia. The business operates a diverse portfolio including renewable energy, natural gas, and energy storage, and is committed to safe, reliable operations and the transition to a lower‑carbon energy future.

Job Description

• Provide executive assistance to senior management, including diary and email management.
• Oversee and coordinate shared services functions, ensuring smooth daily operations.
• Prepare reports, presentations, and correspondence as required.
• Manage travel arrangements and itineraries for key personnel.
• Assist with budget tracking and expense reconciliation.
• Ensure compliance with company policies and procedures.
• Support internal communication and stakeholder engagement activities.
• Identify and implement process improvements for efficiency gains.

The Successful Applicant

We are looking for a candidate who demonstrates the below :

• Proven experience managing administrative or shared services teams, preferably in a multi‑site environment.
• Strong organizational, coordination, and leadership skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain confidentiality and act as a trusted liaison for senior leadership.
• Demonstrated commitment to process improvement and customer service excellence.
• Proficiency in office management systems and tools.