Senior Living Administration & Operations Leader

Optima Living; Town of Vegreville; On-site; CAD 55,000 - 85,000; Full time

Job summary

Optima Living is seeking an Administration Manager to lead the administrative team, oversee resident business functions, and support community accounting. The role ensures efficient operations, HR support, accurate documentation, and clear communication with residents, families, and staff.

The Administration Manager will supervise the team, coordinate with the General Manager, manage move-ins/outs, rent rolls, and reporting, and participate in audits and safety programs while upholding the

Qualifications

• Completion of a recognized post-secondary program is an asset.
• Minimum of one year office administration experience is an asset.
• Experience in a residential care or mental health environment is an asset.
• Knowledge of Labour and Employment Standards, including union agreements, is an asset.
• CPR and First Aid certification is an asset.

Responsibilities

• Provides leadership, direction and mentorship to the administration team.
• Ensures effective communication across functions and supports operations.
• Organizes team and leadership meetings, prepares agendas and minutes.
• Supports incident and complaint reporting processes.
• Manages resident move ins/outs and rent rolls; handles financial records and documentation.
• Manages accounts payable/receivable and acts as main contact for financial inquiries.
• Interviews and hires administration staff; supports onboarding processes.
• Ensures resident and family feedback is collected and acted on.
• Maintains budget allocations in coordination with the General Manager.
• Participates in audits and quality improvement initiatives.
• Ensures infection control policies are followed and maintains resident confidentiality.

Skills

Leadership

Team management

Communication

Organization

Problem solving

Attention to detail

Education

Post-secondary education (asset)

Job description

Optima Living is seeking an Administration Manager to lead the administrative team, oversee resident business functions, and support community accounting. The role ensures efficient operations, HR support, accurate documentation, and clear communication with residents, families, and staff.

The Administration Manager will supervise the team, coordinate with the General Manager, manage move-ins/outs, rent rolls, and reporting, and participate in audits and safety programs while upholding the