Senior Litigation Administrative Specialist

Singleton Urquhart Reynolds Vogel LLP; Toronto; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

RRSP Program

Fitness subsidy

Wellness days

Education/tuition allowance

Firm social events

Job summary

Singleton Urquhart Reynolds Vogel LLP in Toronto seeks an experienced Legal Administrative Assistant to join our Commercial Litigation Department. The role supports a team of lawyers with a broad range of administrative tasks, from drafting documents to billing and calendar management.

Candidates should have 3-5+ years of litigation support experience, strong organizational skills, and proficiency with MS Word, Excel, Outlook and case management software.

Qualifications

• 3-5+ years of experience working as a legal administrative assistant.
• Previous litigation experience;
• Experience in arbitrations and other forms of alternative dispute resolution;
• Superior organizational/document management skills with a strong attention to detail;

Responsibilities

• Provides clear, concise and complete oral and written information.
• Drafts correspondence and legal documents.
• Maintains all administrative functions, including file opening/closing procedures.
• Maintains the calendar, books appointments and manages bring forwards.
• Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets.
• Arranges examinations for discovery and trial dates.
• Manages work volume and juggling priorities while supporting a demanding practice.
• Manages a high volume of paper correspondence.
• Ensures deadlines are met and limitation dates are adhered to.
• Completes time entries and billings.
• Sorts incoming mail and preparation of outgoing mail.
• Performs other related duties as required.

Skills

Strong time management

Collaborative work

Initiative

Excellent communication

Organizational skills

Attention to detail

Professional discretion

Fast-paced environment

Tools

MS Word

MS Excel

Outlook

Case Management Software

Time tracker software

CaseLines

ACL

Job description

Singleton Urquhart Reynolds Vogel LLP in Toronto seeks an experienced Legal Administrative Assistant to join our Commercial Litigation Department. The role supports a team of lawyers with a broad range of administrative tasks, from drafting documents to billing and calendar management.

Candidates should have 3-5+ years of litigation support experience, strong organizational skills, and proficiency with MS Word, Excel, Outlook and case management software.