Litigation Legal Assistant

Transgate Group; Vaughan; On-site; CAD 45,000 - 65,000; Full time

Job summary

Transgate Group in Vaughan, Ontario, seeks a Litigation Legal Assistant to support the litigation team with document prep, court filings, and file management. The ideal candidate brings 2+ years of experience and a proactive, professional approach to client service.

You will prepare pleadings, manage calendars, service documents via CaseLines and court portals, and coordinate with counsel, clerks, and process servers.

Qualifications

• 2+ years of experience as a Litigation Legal Assistant.
• Strong understanding of the Ontario Rules of Civil Procedure and court filing processes (including E-filing and CaseLines).
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and practice software (ACL, PC Law or similar).

Responsibilities

• Document Preparation & Formatting: Draft, format, and proofread legal documents, including pleadings, motion records, affidavits, and correspondence from precedents or dictation.
• Court Filings & Service: Serve and file legal materials via Ontario court portals in compliance with the Rules of Civil Procedure.
• Calendar & Deadline Management: Maintain lawyers' calendars, track statutory deadlines, schedule examinations for discovery, mediations, and court dates.
• File & Administrative Support: Open and close client files, organize electronic/physical records, process lawyer dockets, and prepare client billing packages.
• Communication: Serve as a primary point of contact for clients, process servers, court clerks, and opposing counsel, taking detailed messages and managing inquiries.
• Team Collaboration: Work collaboratively with lawyers, law clerks, and other assistants to maintain efficient office workflow and support team needs.

Skills

Attention to detail

Staying calm under pressure

Communication skills

Teamwork and initiative

Tools

Word

Outlook

Excel

ACL

PC Law

Job description

Our client is a well-established mid-size law firm in Vaughan with a strong reputation and an expanding litigation practice. The firm is known for its collaborative culture, supportive leadership, and commitment to excellence.

Position Overview

The firm is seeking a Litigation Legal Assistant to join their dynamic team. This role provides essential legal support to the litigation group. The ideal candidate will bring strong organizational skills, proficiency with Ontario court filings and procedures, and a proactive, professional approach to file management and client service.

Key Responsibilities

• Document Preparation & Formatting: Draft, format, and proofread legal documents, including pleadings, motion records, affidavits, and correspondence from precedents or dictation.
• Court Filings & Service: Serve and file legal materials via Ontario court portals (e.g., Justice Services Online/Civil Submissions, CaseLines) in compliance with the Rules of Civil Procedure.
• Calendar & Deadline Management: Maintain lawyers' calendars, track statutory deadlines, schedule examinations for discovery, mediations, and court dates.
• File & Administrative Support: Open and close client files, organize electronic/physical records, process lawyer dockets, and prepare client billing packages.
• Communication: Serve as a primary point of contact for clients, process servers, court clerks, and opposing counsel, taking detailed messages and managing inquiries.
• Team Collaboration: Work collaboratively with lawyers, law clerks, and other assistants to maintain efficient office workflow and support team needs.

Core Competencies

• Strong Attention to Detail: Absolute precision in formatting court documents, proofreading, and managing critical limitation dates.
• Efficiency Under Pressure: Ability to prioritize tasks and meet tight court deadlines while handling multiple file demands.
• Exceptional Communication: Clear, professional, and courteous written and verbal communication skills.
• Teamwork & Initiative: Works collaboratively within the group, offering proactive assistance to ensure seamless file progression.

Qualifications

• Minimum of 2+ years of experience as a Litigation Legal Assistant
• Solid understanding of the Ontario Rules of Civil Procedure and court filing processes (including E-filing and CaseLines)
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and practice software (e.g., ACL, PC Law, or similar)

Why This Opportunity

• Join a reputable mid-size firm with a collaborative and supportive work culture
• Work within a collegial environment that values teamwork and professionalism
• Exposure to a diverse mix of litigation files alongside skilled counsel