Employment Litigation Legal Assistant

Ruby & Co.; Toronto; Hybrid; CAD 65,000 - 79,000; Full time

Benefits offered by this job

Hybrid work arrangement (3 days in the

Professional and collaborative work环境

Job summary

Ruby & Co. in Toronto is seeking an experienced Employment Litigation Legal Assistant to support lawyers on employment disputes in a fast-paced litigation environment.

You will draft, format, and revise pleadings and other materials; manage files and court filings; maintain calendars and deadlines; coordinate discovery and hearings; and liaise with clients and staff to keep matters progressing. Hybrid schedule with three days in the office; salary up to CAD 72,000; a professional, collaborative

Qualifications

• Completion of a Legal Assistant program at a recognized college.
• Minimum of 3+ years as a Legal Assistant in a law firm, preferably in employment litigation.
• Strong knowledge of litigation procedures, court filings, and document prep.
• Experience drafting pleadings, affidavits, and motion materials.
• Excellent organizational and time-management skills with multiple files and deadlines.

Responsibilities

• Provide comprehensive legal and administrative support to lawyers handling employment litigation matters.
• Prepare, draft, format, and revise pleadings, affidavits, motion materials, and other litigation documents.
• Manage litigation files from inception through to resolution and maintain records.
• Prepare and coordinate court filings, service of documents, and other procedural requirements.
• Maintain calendars, deadlines, and tickler systems; coordinate examinations for discovery and hearings.
• Organize electronic document files and assist with production, disclosure, and briefs.
• Communicate with clients, opposing counsel, court staff, and other parties regarding scheduling and updates.

Skills

Experience in employment litigation

Legal document preparation

Organizational skills

Communication skills

Independent yet collaborative

Education

Legal Assistant program (post-secondary)

Tools

Microsoft Word

Microsoft Outlook

Excel

Electronic Document Management System

Job description

Our client, a well-respected Toronto law firm, is seeking an experienced Employment Litigation Legal Assistant to join their team. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced litigation environment and supporting lawyers on a range of employment-related disputes.

Responsibilities

• Provide comprehensive legal and administrative support to lawyers handling employment litigation matters.
• Prepare, draft, format, and revise pleadings, affidavits, motion materials, factums, correspondence, and other litigation documents.
• Manage litigation files from inception through to resolution, ensuring all documents and records are accurately maintained.
• Prepare and coordinate court filings, service of documents, and other procedural requirements.
• Maintain calendars, limitation dates, court deadlines, and tickler systems to ensure all critical dates are tracked.
• Coordinate examinations for discovery, mediations, hearings, motions, and other litigation-related events.
• Organize and maintain electronic document files, including pleadings, productions, and supporting materials.
• Assist with document production, disclosure, and the preparation of briefs and hearing materials.
• Communicate with clients, opposing counsel, court staff, and other external parties regarding scheduling, documentation, and file updates.
• Monitor deadlines and follow up on outstanding items to ensure matters progress efficiently.
• Manage lawyer calendars, schedule meetings, coordinate appointments, and provide general administrative support as required.

Requirements

• Successful completion of a Legal Assistant program at a recognized community college.
• Minimum of 3+ years of experience as a Legal Assistant within a law firm, preferably supporting employment litigation or a related litigation practice.
• Strong knowledge of litigation procedures, court filings, and document preparation.
• Experience preparing and formatting legal documents, including pleadings, affidavits, and motion materials.
• Excellent organizational and time management skills, with the ability to manage multiple files and competing deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Experience with electronic document management systems and litigation-related software.
• Exceptional attention to detail and a high degree of accuracy.
• Ability to work independently while contributing effectively to a collaborative team.
• Professional, proactive, and client-service oriented approach, with sound judgment and discretion.

Compensation

• Salary up to $72,000, commensurate with experience.
• Hybrid work arrangement with 3 days in the office.
• Professional and collaborative work environment.