Legal Administrative Assistant - Commercial Litigation

Singleton Urquhart Reynolds Vogel LLP; Toronto; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

RRSP Program

Fitness subsidy

Wellness days

Education/tuition allowance

Firm social events

Job summary

Singleton Urquhart Reynolds Vogel LLP in Toronto seeks an experienced Legal Administrative Assistant to join our Commercial Litigation Department. The role supports a team of lawyers with a broad range of administrative tasks, from drafting documents to billing and calendar management.

Candidates should have 3-5+ years of litigation support experience, strong organizational skills, and proficiency with MS Word, Excel, Outlook and case management software.

Qualifications

• 3-5+ years of experience working as a legal administrative assistant.
• Previous litigation experience;
• Experience in arbitrations and other forms of alternative dispute resolution;
• Superior organizational/document management skills with a strong attention to detail;

Responsibilities

• Provides clear, concise and complete oral and written information.
• Drafts correspondence and legal documents.
• Maintains all administrative functions, including file opening/closing procedures.
• Maintains the calendar, books appointments and manages bring forwards.
• Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets.
• Arranges examinations for discovery and trial dates.
• Manages work volume and juggling priorities while supporting a demanding practice.
• Manages a high volume of paper correspondence.
• Ensures deadlines are met and limitation dates are adhered to.
• Completes time entries and billings.
• Sorts incoming mail and preparation of outgoing mail.
• Performs other related duties as required.

Skills

Strong time management

Collaborative work

Initiative

Excellent communication

Organizational skills

Attention to detail

Professional discretion

Fast-paced environment

Tools

MS Word

MS Excel

Outlook

Case Management Software

Time tracker software

CaseLines

ACL

Job description

Singleton Urquhart Reynolds Vogel LLP is a Canadian law firm with offices in Vancouver and Toronto. Our focus is on helping clients from construction and infrastructure, commercial litigation, insurance, real estate and business seize emerging opportunities and find solutions to complex legal problems. The structure of our firm allows us to be flexible enough to provide personal, creative and cost effective services to all of our clients, many of whom have been with us for decades.

Singleton Reynolds is currently looking for an experienced Legal Administrative Assistant to join our Commercial Litigation Department within the Toronto office. The position requires 5+ years’ experience. The successful candidate will work closely with a professional team of Lawyers and will be responsible for a wide array of legal administrative tasks.

THE ROLE

• Provides clear, concise and complete oral and written information.
• Drafts correspondence and legal documents.
• Maintains all administrative functions, including file opening/closing procedures.
• Maintains the calendar, books appointments and manages bring forwards.
• Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets.
• Arranges examinations for discovery and trial dates.
• Manages work volume and juggling priorities while supporting a demanding practice.
• Manages a high volume of paper correspondence.
• Ensures deadlines are met and limitation dates are adhered to.
• Completes time entries and billings.
• Sorts incoming mail and preparation of outgoing mail.
• Performs other related duties as required.

KEY QUALIFICATIONS & EXPERIENCE

• 3-5+ years of experience working as a legal administrative assistant.
• Previous litigation experience;
• Experience in arbitrations and other forms of alternative dispute resolution;
• Superior organizational/document management skills with a strong attention to detail;
• Exceptional aptitude for software and systems;
• Advanced knowledge of database management;
• Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software;
• Understanding of CaseLines and ACL;
• Advanced knowledge of the litigation process and court rules/procedures in various jurisdictions and specifically the Rules of Civil Procedure.

SKILLS & ATTRIBUTES

• Strong time management skills.
• The ability to work both collaboratively and support colleagues and work independently.
• A strong work ethic and initiative.
• Excellent interpersonal skills.
• Excellent communication skills both written and verbal.
• Sound business judgment including the ability to handle sensitive and confidential information.
• High degree of accuracy in work product.
• A strong orientation towards delivering a superior standard of service.
• A proven ability to thrive in a fast-paced deadline-driven environment.

KEY COMPENSATION

• matching RRSP Program
• a fitness subsidy
• wellness days
• an annual education/tuition allowance
• the opportunity to attend various firm social events

We thank all applicants for their interest;however, only those short-listed and selected for interviews will be contacted.

Singleton Reynolds is committed to developing, implementing, and maintaining best practices and strategies to enhance equality, diversity and inclusion. We welcome applications from all qualified candidates, including those who identify as a member of an underrepresented group (2SLGBTQIA+, BIPOC, persons with disabilities, etc.) We make this commitment at all stages of the employment life cycle, through recruitment, retention and advancement.