Legal Assistant, Litigation

Miller Thomson LLP; Toronto; On-site; CAD 48,000 - 62,000; Full time

Job summary

Miller Thomson LLP in Toronto seeks a full-time Legal Assistant, Litigation, to support our litigation team with secretarial, clerical and administrative duties, ensuring excellent client service.

The role covers proofreading and preparation of documents, liaison with internal and external parties, billing support, file creation and maintenance, and general office tasks, with a strong focus on accuracy and confidentiality.

Qualifications

• Community College Certificate or Diploma, or equivalent combination of experience.
• 3+ years' experience as a Litigation Legal Assistant.
• Knowledge of Civil Rules, procedures and practices.
• Experience with Civil Litigation court procedures and practices.
• Knowledge of Mediation procedures and practices is an asset.
• Strong attention to detail with the flexibility to accommodate work demands.
• Excellent organizational/follow-up skills.
• Proofreading and accuracy are required.
• Proficient knowledge of computer applications, including Microsoft Office.
• Ability to learn new computer applications and work independently or in a team.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Provides administrative support including proofreading, revision and preparation of documentation under the instruction of the legal professionals.
• Acts as a liaison between internal and external parties; routes or answers routine correspondence.
• Provides clerical and general office support including scanning, scheduling, travel arrangements, and calendar management.
• Provides billing support with respect to accounting and invoicing clients; prepare expenses and pre-bills as needed.
• Creates and maintains physical and electronic files, including opening/closing files and conflict searches.
• Other duties as assigned.

Skills

Litigation experience

Proofreading

Organization

Attention to detail

Discretion/confidentiality

Communication

Independent worker

Team collaboration

Microsoft Office

Education

Community College Certificate or Diploma

Tools

Microsoft Office

Job description

We are seeking a full-timeLegal Assistant, Litigationto join usin our Toronto office!

This role assists the practice of Legal Professionals through the provision of secretarial, clerical and administrative support. Legal Assistant's work with team members to provide excellent client service to both internal and external parties.

Key Responsibilities:

• Provides administrative support which includes proofreading, revision and preparation of documentation under the instruction of the legal professionals and transcription of data from various sources (eg voicemail, dictation, etc.).
• Acts as a liaison between relevant internal and/or external parties. Routes or answers routine correspondence to relevant parties.
• Provides clerical, administrative and general office support including, but not limited to, scanning, photocopying, faxing, scheduling and calendar management, receives/places phone calls with internal and/or external parties, mail, organizes travel arrangements, and scans PDF documents.
• Provides billing support with respect to accounting and invoicing clients as required. This includes review of pre-bills, making corrections or advising Accounting to make corrections and mailing out final bill under a cover letter. Prepare expense requisitions etc.
• Creates and maintains physical and electronic files in accordance with standard procedures, including opening and closing files, conflict searches, etc.
• Other duties as assigned.

What you'll bring:

• Community College Certificate or Diploma, or equivalent combination of experience.
• A minimum of 3+ years' experience as a Litigation Legal Assistant.
• Intermediate knowledge of the Civil Rules, procedures and practices.
• Experience with Civil Litigation court procedures and practices.
• Knowledge with Mediation procedures and practices is considered an asset.
• Strong attention to detail with the flexibility to accommodate work demands.
• Excellent organizational/follow-up skills.
• Proofreading and accuracy are required.
• Proficient knowledge of computer applications, including but not limited to Microsoft Office.
• Excellent ability to learn new computer applications.
• Ability to work independently and collaboratively within a team environment.
• Ability to maintain a high level of confidentiality and exercise discretion when necessary.
• Knowledge in legal Accounting software.