Senior Leadership Assistant

SD61; Victoria; Híbrido; CAD 43.000 - 56.000; Jornada completa

Descripción de la vacante

Greater Victoria School District #61 is seeking a Senior Leadership Assistant to support the Superintendent’s Office with confidential, time-sensitive tasks. The role involves taking dictation, minutes, and preparing documents for legal use, while coordinating with Trustees, district staff and external stakeholders.

Requirements include Grade 12 plus a post-secondary Office Administration certificate, plus 2 years in a school district supporting senior leaders and proven bookkeeping ability.

Formación

• Legally able to work in Canada.
• Grade 12 or equivalent with 1-year post-secondary Office Administration certificate.
• 2 years experience in a school district providing administrative support to a senior administrator/manager.
• Bookkeeping competency demonstrated by passing district test.

Responsabilidades

• Take dictation of Board-level meetings and prepare minutes for legal use.
• Provide administrative support to nine School Board Trustees, the Superintendent and the Secretary-Treasurer.
• Maintain confidentiality and discretion in handling sensitive information and projects.
• Prepare correspondence, reports and communications on behalf of the Superintendent.
• Proficiently use Microsoft Office, including PowerPoint, to support district needs.

Conocimientos

Dictation

Minutes taking

Confidentiality

MS Office

PowerPoint

Educación

Grade 12 or equivalent and 1 year post secondary Office Administration certificate

Descripción del empleo

SENIOR LEADERSHIP ASSISTANT
(Continuing- 12 Months- 35hrs/week)
Subject to Internal Staffing Process

The Greater Victoria School District provides public educational services to over 20,000 students in the Greater Victoria Area, encompassing six municipalities. To provide this service, the District has a current operating budget of $260 million and employs approximately 3,500 staff; which includes, teachers, principals and vice-principals, support staff, psychologists, speech and language pathologists and exempt managerial staff.

Working in the Superintendent’s Department, the Senior Leadership Assistant provides a variety of administrative support functions, with limited supervision, within a broad framework of policies and procedures. The incumbent functions in an environment with many time sensitive, confidential and/or political issues/projects occurring simultaneously. Due to the nature of the work, the incumbent must establish and maintain links with Principals, Vice Principals, District staff, Union executive members, Trustees, parents, students, Ministry officials and the public.

Must be able to take dictation of Board-level meetings; must be able to take minutes of meetings to be used for legal proceedings; must be able to work in a busy office assisting nine School Board Trustees, the Superintendent of Schools and the Secretary-Treasurer; maintain a high degree of confidentiality and discretion; possess an excellent working knowledge of schools and school district procedures and issues; be highly proficient with Microsoft Office Programs, including Power Point; able to compose and prepare correspondence, reports and communications on behalf of the Superintendent of Schools.

Education and Experience:

• Legally able to work in Canada
• Grade 12 or equivalent and 1 year post secondary Office Administration certificate
• 2 years experience in a school district providing administrative support to a senior administrator/ manager
• Must demonstrate bookkeeping competency by passing a related district test

This is a 12 month position working 35hrs per week at a pay grade of $35.90/ hr plus a comprehensive benefits package after successful completion of probation. Monday- Friday 8:00am- 4:00pm.

Human Resource Services, Greater Victoria School District #61

Deadline for submission is: 4:00 PM, Friday October 16 th , 2026

The District thanks all applicants but only those selected for an interview will be contacted.