General Office Support - Office Support B

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Vancouver; On-site; CAD 34,000 - 47,000; Full time

Job summary

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education is seeking an Office Administrative Assistant (Office Support B) for šxʷwəq̓ʷəθət Crosstown Elementary School. This permanent position runs September to June, 7 hours per day, Monday to Friday, at a wage of $29.68 per hour plus 20% in lieu of benefits.

The role supports the Principal with confidential administrative tasks, types reports, orders supplies, registers students, greets visitors, and

Qualifications

• Completion of Grade 12 plus one year post-secondary training in business/office administration and a minimum of two years of office experience or an equivalent combination of education and experience
• Thorough knowledge and experience with Microsoft Office programs
• Exceptional customer service, interpersonal and communication skills
• Excellent organizational skills and ability to establish priorities and meet deadlines.

Responsibilities

• Perform office functions to support the school
• Provide confidential administrative services to the Principal
• Relieve the Principal of administrative detail wherever possible by dealing with matters not requiring the Principal's personal attention
• Types from copy, rough draft or general instructions prepare or type a variety of form letters and other routine correspondence, reports, charts, records and newsletters
• Prepare and maintain a variety of standard office records, compiles and prepares summaries and reports
• Order school supplies and receive deliveries to the school
• Register and process student registrations and data enter student records
• Act as receptionist to greet visitors, answer telephone, routes phone calls, direct visitors and maintains a message service for school staff, students and others
• Provide information and assistance to the public and other staff regarding policies, rules, regulations, and procedures
• Assign and check the work of staff assigned to assist in the school office
• Perform other work within the job band as assigned

Skills

Microsoft Office

Customer service

Interpersonal communication

Organizational skills

Data entry

Education

Grade 12 + 1 year post-secondary in business/office administration

2 years office experience

Tools

Microsoft Word

Microsoft Excel

Job description

Office Administrative Assistant
(Office Support B)

Location: šxʷwəq̓ʷəθət Crosstown Elementary School
Position Type: Permanent
Working Months: September to June each year
Hours: 7 hours per day, Monday to Friday
Salary: $29.68 per hour
+ 20% in lieu of benefits (14% if contributing to MPP)

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems.

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓ əm (Musqueam), Sḵwxwú7mesh Úxwumixw (Squamish Nation) & səlilwətaɬ (Tsleil-Waututh Nation). We embrace Indigenous ways of knowing and learning and work to expand Indigenous perspectives across the curriculum and within our 107 schools and programs, where more than 50,000 students learn and grow.

Equity and inclusivity are at the forefront of our approach to education. More than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in the VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics. Students’ overall well-being and sense of belonging are equally important. We strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we seek to continually improve student outcomes in service to them, their families, and the broader community. Our work is guided by the VSB Education Plan and grounded in the embedded equity statement. For more information about our school district, visit https://www.vsb.bc.ca/.

In this role, you will:

• Perform office functions to support the school
• Provide confidential administrative services to the Principal
• Relieve the Principal of administrative detail wherever possible by dealing with matters not requiring the Principal's personal attention
• Types from copy, rough draft or general instructions prepare or type a variety of form letters and other routine correspondence, reports, charts, records and newsletters
• Prepare and maintain a variety of standard office records, compiles and prepares summaries and reports
• Order school supplies and receive deliveries to the school
• Register and process student registrations and data enter student records
• Act as receptionist to greet visitors, answer telephone, routes phone calls, direct visitors and maintains a message service for school staff, students and others
• Provide information and assistance to the public and other staff regarding policies, rules, regulations, and procedures
• Assign and check the work of staff assigned to assist in the school office
• Perform other work within the job band as assigned

Qualifications:

• Completion of Grade 12 plus one (1) year post-secondary training in business/office administrationand a minimum of two (2) years of office experience or an equivalent combination of education and experience
• Thorough knowledge and experience with Microsoft Office programs
• Exceptional customer service, interpersonal and communication skills
• Excellent organizational skills and ability to establish priorities and meet deadlines.
• Ability to work independently as well as in a team environment
• Must be able to meet the following assessments: Word (+65%) and Excel (+65%), and composing correspondence
• Must be willing to obtain an Intermediate First Aid (Occupational First Aid Level 2) Certificate (2 days training) and be comfortable in the role of first aid attendant.Course fees are paid by the VSB and employees are paid at the regularday's rate during the training

Your application must include:

• Cover letter
• Resume
• 3 Professional References-names, email addresses and phone numbers of your last direct supervisors/managers. Colleagues, friends, family are not accepted.
• A copy of your Work Permit or PR Card (if you are not a Canadian Citizen)