Executive Assistant to Superintendent & School Board

SD61; Victoria; Hybrid; CAD 43,000 - 56,000; Full time

Job summary

Greater Victoria School District #61 is seeking a Senior Leadership Assistant to support the Superintendent’s Office with confidential, time-sensitive tasks. The role involves taking dictation, minutes, and preparing documents for legal use, while coordinating with Trustees, district staff and external stakeholders.

Requirements include Grade 12 plus a post-secondary Office Administration certificate, plus 2 years in a school district supporting senior leaders and proven bookkeeping ability.

Qualifications

• Legally able to work in Canada.
• Grade 12 or equivalent with 1-year post-secondary Office Administration certificate.
• 2 years experience in a school district providing administrative support to a senior administrator/manager.
• Bookkeeping competency demonstrated by passing district test.

Responsibilities

• Take dictation of Board-level meetings and prepare minutes for legal use.
• Provide administrative support to nine School Board Trustees, the Superintendent and the Secretary-Treasurer.
• Maintain confidentiality and discretion in handling sensitive information and projects.
• Prepare correspondence, reports and communications on behalf of the Superintendent.
• Proficiently use Microsoft Office, including PowerPoint, to support district needs.

Skills

Dictation

Minutes taking

Confidentiality

MS Office

PowerPoint

Education

Grade 12 or equivalent and 1 year post secondary Office Administration certificate

Job description

Greater Victoria School District #61 is seeking a Senior Leadership Assistant to support the Superintendent’s Office with confidential, time-sensitive tasks. The role involves taking dictation, minutes, and preparing documents for legal use, while coordinating with Trustees, district staff and external stakeholders.

Requirements include Grade 12 plus a post-secondary Office Administration certificate, plus 2 years in a school district supporting senior leaders and proven bookkeeping ability.