General Office Support - Office Support B

Vancouver School Board; Vancouver; On-site; CAD 54,000 - 58,000; Full time

Benefits offered by this job

In lieu of benefits

First Aid training paid by VSB

Job summary

Vancouver School Board is seeking an Office Administrative Assistant to support the Crosstown Elementary School in a permanent, on-site role. You will perform essential office duties, assist the Principal, handle confidential communications, and ensure smooth daily operations within the school office.

The role requires Grade 12 plus post-secondary training in business/office administration with at least two years of office experience.

Qualifications

• Completion of Grade 12 plus one year post-secondary training in business/office administration and a minimum of two years of office experience or an equivalent combination of education and experience
• Thorough knowledge and experience with Microsoft Office programs
• Exceptional customer service, interpersonal and communication skills
• Excellent organizational skills and ability to establish priorities and meet deadlines
• Ability to work independently as well as in a team environment
• Must be able to meet the following assessments: Word (+65%) and Excel (+65%), and composing correspondence
• Must be willing to obtain an Intermediate First Aid (Occupational First Aid Level 2) Certificate (2 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB and employees are paid at the regular day's rate during the training

Responsibilities

• Perform office functions to support the school
• Provide confidential administrative services to the Principal
• Relieve the Principal of administrative detail wherever possible by dealing with matters not requiring the Principal's personal attention
• Types from copy, rough draft or general instructions prepare or type a variety of form letters and other routine correspondence, reports, charts, records and newsletters
• Prepare and maintain a variety of standard office records, compiles and prepares summaries and reports
• Order school supplies and receive deliveries to the school
• Register and process student registrations and data enter student records
• Act as receptionist to greet visitors, answer telephone, routes phone calls, direct visitors and maintains a message service for school staff, students and others
• Provide information and assistance to the public and other staff regarding policies, rules, regulations, and procedures
• Assign and check the work of staff assigned to assist in the school office
• Perform other work within the job band as assigned

Skills

Customer service

Interpersonal communication

Organizational skills

Prioritization

Independent & teamwork

First Aid readiness

Education

Grade 12 + 1-year post-secondary office admin

2 years office experience or equivalent

Tools

Microsoft Office

Job description

Office Administrative Assistant

(Office Support B)

Location: šxʷwəq̓ʷəθət Crosstown Elementary School

Position Type: Permanent

Working Months: September to June each year

Hours: 7 hours per day, Monday to Friday

Salary: $29.68 per hour

• 20% in lieu of benefits (14% if contributing to MPP)

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems.

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓ əm (Musqueam), Sḵwxwú7mesh Úxwumixw (Squamish Nation) & səlilwətaɬ (Tsleil-Waututh Nation).We embrace Indigenous ways of knowing and learning and work to expand Indigenous perspectives across the curriculum and within our 107 schools and programs, where more than 50,000 students learn and grow.

Equity and inclusivity are at the forefront of our approach to education. More than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in the VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics. Students’ overall well-being and sense of belonging are equally important. We strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we seek to continually improve student outcomes in service to them, their families, and the broader community. Our work is guided by the VSB Education Plan and grounded in the embedded equity statement. For more information about our school district, visit https://www.vsb.bc.ca/ .

In this role, you will:

• Perform office functions to support the school
• Provide confidential administrative services to the Principal
• Relieve the Principal of administrative detail wherever possible by dealing with matters not requiring the Principal's personal attention
• Types from copy, rough draft or general instructions prepare or type a variety of form letters and other routine correspondence, reports, charts, records and newsletters
• Prepare and maintain a variety of standard office records, compiles and prepares summaries and reports
• Order school supplies and receive deliveries to the school
• Register and process student registrations and data enter student records
• Act as receptionist to greet visitors, answer telephone, routes phone calls, direct visitors and maintains a message service for school staff, students and others
• Provide information and assistance to the public and other staff regarding policies, rules, regulations, and procedures
• Assign and check the work of staff assigned to assist in the school office
• Perform other work within the job band as assigned

Qualifications:

• Completion of Grade 12 plus one (1) year post-secondary training in business/office administration and a minimum of two (2) years of office experience or an equivalent combination of education and experience
• Thorough knowledge and experience with Microsoft Office programs
• Exceptional customer service, interpersonal and communication skills
• Excellent organizational skills and ability to establish priorities and meet deadlines.
• Ability to work independently as well as in a team environment
• Must be able to meet the following assessments: Word (+65%) and Excel (+65%), and composing correspondence
• Must be willing to obtain an Intermediate First Aid (Occupational First Aid Level 2) Certificate (2 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB and employees are paid at the regular day's rate during the training

We do not notify unsuccessful applicants or respond to inquiries regarding the status of an application.

Applicants will be contacted directly if we are interested in moving forward or if an application requires additional information.

Additional Information:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email [e-mail].