Senior Law Clerk

ZenaTech Inc.; Toronto; On-site; CAD 90,000 - 130,000; Full time

Job summary

ZenaTech Inc. in Toronto is seeking a Senior Corporate Law Clerk to support corporate and commercial matters across Canada and the US.

You will assist with filings, governance documentation, and due diligence, ensuring regulatory compliance and timely execution of transactions. Ideal candidates have a Law Clerk diploma, paralegal credentials in Ontario or the US as assets, 3+ years of cross-border experience, and strong written and verbal English communication.

Qualifications

• Law Clerk diploma from an accredited institution
• Ontario Paralegal License with the Law Society of Ontario (LSO) is an asset
• US Paralegal certification (NALA, NFPA, or state-equivalent) is an asset

Responsibilities

• Assist with the preparation, review, and filing of corporate documents including articles of incorporation, bylaws, operating agreements, shareholder agreements, resolutions and other corporate documentation
• Maintain corporate minute books and registers for Canadian and US entities
• Support mergers, acquisitions, and corporate restructurings by organizing due diligence materials, and coordinating with counterparties
• Prepare and file annual returns and other statutory filings with federal and provincial/state agencies (e.g., Corporations Canada, Ontario Business Registry, U.S. state Secretary of State offices, etc.)
• Draft, review, and manage NDAs, vendor agreements, and standard commercial contracts
• Maintain contract management systems and track key deadlines and renewal dates
• Conduct legal research and summarize findings on corporate governance, regulatory compliance, and transactional matters
• Monitor and support compliance with applicable Canadian (federal and provincial) and US (federal and state) corporate and securities regulations
• Assist with securities filings, annual maintenance reports and regulatory correspondence as required
• Coordinate with external counsel in multiple jurisdictions
• Manage files, organize legal databases, and maintain accurate records
• Prepare correspondence, legal memos, and presentation materials
• Liaise with clients, government agencies, and third-party service providers

Skills

Corporate law

Legal research

Document management

English communication

Attention to detail

Education

Law Clerk diploma

Ontario Paralegal License (asset)

US Paralegal certification (asset)

Tools

Westlaw

LexisNexis

CanLII

Diligent Entities

EnAct

Microsoft Office

Job description

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes.

Job Overview:

We are seeking a detail-oriented and experienced Senior Corporate Law Clerk to join our legal team. This role supports our legal department across a broad range of corporate and commercial matters in both Canadian, U.S. and other jurisdictions. The ideal candidate thrives in a fast-paced environment, manages competing priorities with ease, and brings strong knowledge of and demonstrated experience in corporate law practices across

Key Responsibilities

Corporate & Transactional Support

• Assist with the preparation, review, and filing of corporate documents including articles of incorporation, bylaws, operating agreements, shareholder agreements, resolutions and other corporate documentation
• Maintain corporate minute books and registers for Canadian and US entities
• Support mergers, acquisitions, and corporate restructurings by organizing due diligence materials, and coordinating with counterparties
• Prepare and file annual returns and other statutory filings with federal and provincial/state agencies (e.g., Corporations Canada, Ontario Business Registry, U.S. state Secretary of State offices, etc.)

Contract & Document Management

• Draft, review, and manage NDAs, vendor agreements, and standard commercial contracts
• Maintain contract management systems and track key deadlines and renewal dates
• Conduct legal research and summarize findings on corporate governance, regulatory compliance, and transactional matters

Compliance & Regulatory

• Monitor and support compliance with applicable Canadian (federal and provincial) and US (federal and state) corporate and securities regulations
• Assist with securities filings, annual maintenance reports and regulatory correspondence as required
• Coordinate with external counsel in multiple jurisdictions

Administrative & Team Support

• Manage files, organize legal databases, and maintain accurate records
• Prepare correspondence, legal memos, and presentation materials
• Liaise with clients, government agencies, and third-party service providers

Qualifications

Education & Certification

• Law Clerk diploma from an accredited institution
• In Ontario: Paralegal License with the Law Society of Ontario (LSO) is an asset
• In the US: Paralegal certification (NALA, NFPA, or state-equivalent) is an asset

Experience

• 3+ years of experience as a corporate paralegal or law clerk in a law firm or in-house legal department; experience in both a law firm and in-house legal department is an asset
• Experience working across Canadian and US jurisdictions is strongly preferred
• Strong knowledge of corporate law, governance practices, and transactional processes in Canada and/or the US
• Proficiency with legal research tools (e.g., Westlaw, LexisNexis, CanLII)
• Experience with corporate database software (e.g., Diligent Entities, EnAct, or similar)
• Excellent written and verbal communication skills in English; French is an asset for Canadian roles
• High attention to detail, strong organizational skills, and the ability to manage multiple files simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made, by a member of our hiring team.

"We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status."

This posting is for an existing vacancy.