Administrative Assistant

ZenaTech Inc.; Toronto; On-site; CAD 38,000 - 52,000; Full time

Job summary

ZenaTech Inc. in Toronto is seeking an enthusiastic Administrative Assistant to join our in-office team. This entry-level role focuses on administrative and office support, coordinating logistics, and daily office operations.

A recent graduate or early-career candidate will thrive here. You will handle purchasing, shipping coordination, front desk tasks, and general admin duties using Microsoft Office and Google Workspace, in a collaborative environment that values learning and initiative.

Qualifications

• Recent graduate or up to 2 years of experience in Business/Office Administration.
• Internship or co-op experience preferred.
• Ability to work independently and in a team.
• Reception or front desk exposure is an asset.
• Familiarity with scheduling and project management tools is desirable.

Responsibilities

• Assist in ordering office supplies and track deliveries.
• Coordinate shipping and set up workstations for employees.
• Maintain inventory of office and IT supplies and manage calendars.
• Greet visitors and provide front desk support; coordinate vendors.
• Perform data entry, filing, and document organization using MS Office and Google Workspace.

Skills

Recent graduate

Team player

Independent worker

Strong work ethic

Reception experience

Education

Business/Office Admin degree

Tools

Google Calendar

Asana

Monday.com

Google Workspace

Microsoft Office

Job description

ZenaTech, Inc. is a Nasdaq-listed emerging technology company focused on AI drone, Drone as a Service (DaaS), and Enterprise SaaS solutions for mission-critical applications for business and governments. We are dedicated to pushing the boundaries of drones to streamline legacy processes across various industries including defense, agriculture, and warehouse and logistics. We focus on applications including inspections, security, inventory management, environmental monitoring, border control, land surveys, and precision agriculture improving crop yields.

This position is in office 5 days a week and not offered Remote or hybrid

Position Summary:

We are seeking an enthusiastic and organized Administrative Assistant to join our Toronto office. This opportunity is ideal for a recent graduate beginning their career in business administration or office operations. This role is strictly focused on administrative and office support functions. You will support daily office operations through coordination, logistics, and general administrative tasks.

Key Responsibilities:

Purchasing & Office Support

• Assist in ordering office supplies and requested items
• Track deliveries and follow up with vendors
• Support invoice processing and maintain purchase records

Shipping & Coordination

• Track shipments and assist with delivery coordination
• Help set up workstations for employees
• Maintain inventory of office and IT supplies
• Escalate technical issues when needed

Office Operations

• Maintain seating plans and office records
• Support directory updates
• Assist with access cards and building coordination
• Manage meeting room bookings and calendars
• Greet visitors and provide front desk support
• Assist in coordinating vendors and office upkeep

General Administrative Duties

• Perform data entry, filing, and document organization
• Proofread documents and communications
• Use Microsoft Office and Google Workspace

Qualifications:

• Recent graduate (or up to 2 year experience) in Business/Office Administration or related field
• Internship or co-op experience
• Ability to work independently and in a team
• Strong work ethic and eagerness to learn
• Reception or front desk exposure (Asset)
• Inventory or office coordination experience
• Familiarity with tools like Google Calendar, Asana, or Monday.com (Asset)

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made, by a member of our hiring team.

“We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.”

This posting is for an existing vacancy.