Senior Executive Assistant to VP, Independent Living

TNG Community Services; Toronto; On-site; CAD 60,000 - 85,000; Full time

Job summary

The Neighbourhood Group (TNG) is seeking an Executive Assistant to provide senior-level administrative support to the VP, Independent Living and Privacy Officer. You will coordinate calendars, meetings, and briefs, while guiding administrative staff within the portfolio to ensure efficient operations and timely reporting to leadership and funders.

Ideal candidates will have 3+ years in executive support, strong MS Office skills, and a proven ability to handle confidential information with

Qualifications

• Post-secondary education in Business Administration, Health Administration or related field, or equivalent experience.
• Minimum 3 years of progressive executive support experience, preferably in health care or not-for-profit sectors.
• Experience supervising or coordinating administrative staff, ideally in a unionized environment.
• Strong MS Office skills and ability to manage confidential information with discretion.

Responsibilities

• Provide confidential executive and administrative support to the VP and Directors.
• Coordinate meetings, calendars, agendas, minutes, action items, and briefs.
• Develop and maintain administrative processes, templates, and tracking tools.
• Support reporting, data collection, documentation, and external partner communications.
• Assist with quality improvement, compliance, and performance reporting initiatives.
• Coordinate administrative aspects of projects, policies, and program initiatives.
• Support purchasing, invoices, office operations, vendors, and related tasks.
• Identify gaps and propose improvements to efficiency and accountability.
• Maintain confidentiality of client, staff, and organizational information.
• Provide vacation coverage and adapt duties to departmental needs.

Skills

Administrative coordination

Calendar management

Documentation

Communication skills

Discretion & confidentiality

Stakeholder liaison

Meeting coordination

Time management

Education

Business or Health Admin bachelor's degree

Tools

Word

Excel

Outlook

Teams

PowerPoint

Job description

The Neighbourhood Group (TNG) is seeking an Executive Assistant to provide senior-level administrative support to the VP, Independent Living and Privacy Officer. You will coordinate calendars, meetings, and briefs, while guiding administrative staff within the portfolio to ensure efficient operations and timely reporting to leadership and funders.

Ideal candidates will have 3+ years in executive support, strong MS Office skills, and a proven ability to handle confidential information with