Executive Assistant

TGA Group; Toronto; On-site; CAD 70,000 - 85,000; Full time

Job summary

A leading development and construction firm in Toronto seeks an Executive Assistant who will provide high-level administrative support to the executive team. The successful candidate will excel at managing complex schedules, fostering key relationships, and ensuring operational excellence. Strong business acumen and proficiency in Office 365 are essential for success in this fast-paced environment. Join a family-owned organization dedicated to creating value through diligence and integrity.

Qualifications

• 3-5 years of experience providing executive-level administrative support.
• Proficiency in Office 365, Teams, and Zoom applications.
• Strong ability to anticipate needs and support decision-making.

Responsibilities

• Provide high-level administrative support to the Executive.
• Manage complex scheduling and event logistics.
• Foster productive relationships across departments and with stakeholders.

Skills

Business acumen

Organizational skills

Interpersonal skills

Problem-solving

Customer service orientation

Confidentiality handling

Tools

Office 365 applications

Teams

Zoom

Job description

Base pay range

CA$70,000.00/yr - CA$85,000.00/yr

TGA Group is a family‑owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long‑term value down to the last detail. We strive to create spaces that reflect the way people want to live and work today, while evolving for tomorrow.

Due to growth, we are currently seeking an Executive Assistant to join our team.

Position Overview

We are seeking a proactive, business‑minded Executive Assistant who excels at anticipating needs, driving follow‑through, and maintaining operational excellence. This role goes beyond traditional administrative support—it requires strong business understanding, sound judgment, and the ability to act as a strategic partner to the Executive.

The Executive Assistant will streamline communication, coordinate complex logistics, track and drive action items, and support the preparation of documentation, presentations, and decisions. The ideal candidate is detail‑oriented, resourceful, and able to manage multiple priorities in a fast‑paced environment.

Key Responsibilities

Executive Support & Communication

• Provide dedicated, high‑level administrative support to the Executive, with additional support to other leaders as needed
• Act as a key liaison between the Executive, internal teams, and external partners
• Ensure clear, timely, and professional communication on behalf of the Executive
• Monitor executive inboxes, draft and refine written correspondence, and prioritize issues requiring attention

Business Operations & Follow-Through

• Track action items across the organization and ensure timely follow‑up, resolution, or appropriate delegation
• Prepare, edit, and manage confidential documents, including reports, presentations, contracts, and briefing materials
• Support coordination of project activities, reporting, simple data analysis, and budget tracking

Scheduling, Logistics & Organization

• Manage calendars, appointments, meetings, and events, ensuring alignment with business priorities
• Coordinate meeting logistics, prepare agendas, and ensure the Executive is fully briefed
• Organize and maintain digital and physical filing systems to ensure information accuracy, accessibility, and compliance
• Coordinate occasional travel arrangements and related documentation

Relationship & Stakeholder Management

• Foster productive relationships across departments and with key external partners
• Communicate with tact, professionalism, and discretion, especially when handling sensitive or confidential matters

Required Knowledge & Experience

• 3-5 years of experience providing executive‑level administrative support in a corporate or professional environment
• Strong business acumen with the ability to understand priorities, anticipate needs, and support decision‑making
• Proficiency in Office 365 applications, Teams, Zoom, and related collaboration platforms
• Demonstrated experience with complex scheduling, event coordination, travel planning, and supporting budgets
• Experience with project coordination, reporting, data analysis, or budget monitoring is considered an asset
• Exceptional organizational skills, customer service orientation, and proven ability to handle confidential information
• Strong interpersonal and problem‑solving skills with the diplomacy required to work effectively across diverse stakeholders

AODA Statement

TGA Group encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.

We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.