Senior Executive Assistant to SVPs - Strategic Support

Infrastructure Ontario; Toronto; On-site; CAD 72,000 - 85,000; Full time

Benefits offered by this job

Defined Contribution Pension Plan

Comprehensive benefits: health, dental

Parental leave top‑ups up to 95% for 6

Healthcare Spending Account

Professional development support

Job summary

Infrastructure Ontario is seeking a Senior Administrative Assistant to provide high‑quality administrative support to the Strategic Enterprise Services division, including direct support to three Senior Vice Presidents. You will manage calendars, coordinate meetings, prepare documents, and ensure smooth day‑to‑day operations while acting as a back‑up for the Chief Strategy Officer’s Executive Assistant.

You will engage with government colleagues, handle onboarding/offboarding, and support

Qualifications

• Post-secondary diploma in Business Administration or equivalent is an asset.
• Several years of administrative experience supporting executives in a corporate setting.
• Experience supporting diverse business functions and managing competing priorities.

Responsibilities

• Manage multiple complex calendars for SVPs and adjust proactively.
• Coordinate meeting readiness across the division and executive teams.
• Support onboarding and off-boarding activities for staff.
• Prepare drafts of correspondence, documents and presentations.
• Maintain documentation templates and IO standards.
• Track action items, procurement activities, expenses, and approvals.

Skills

Organizational skills

Time management

Prioritization

Interpersonal skills

Written communication

Data awareness

Education

Post-secondary diploma in Business Administration

Tools

PowerBI

SharePoint

Microsoft Teams

Job description

Infrastructure Ontario is seeking a Senior Administrative Assistant to provide high‑quality administrative support to the Strategic Enterprise Services division, including direct support to three Senior Vice Presidents. You will manage calendars, coordinate meetings, prepare documents, and ensure smooth day‑to‑day operations while acting as a back‑up for the Chief Strategy Officer’s Executive Assistant.

You will engage with government colleagues, handle onboarding/offboarding, and support