Senior Executive Assistant to CEO (Global)

Egis Group; Toronto; On-site; CAD 85,000 - 125,000; Full time

Benefits offered by this job

Referral bonus

Job summary

Egis Group is seeking an experienced Executive Assistant to support the CEO for the Americas region, based in the Greater Toronto Area. This high-visibility role requires coordinating global calendars, travel, and communications with clients and colleagues across multiple time zones.

Ideal candidates have 5+ years supporting executives, strong discretion, and proficiency with MS Office, SharePoint/Teams, and DocuSign. French is a plus; eligibility to work in Canada is required.

Qualifications

• Minimum 5 years of experience supporting C-level executives in a combined business/personal assistant capacity.
• Demonstrated visa experience for multiple countries and knowledge of immigration procedures.
• Proven ability to manage complex calendars and international travel logistics.
• Discretion and sound judgment for confidential information.
• Excellent written and verbal communication with international audiences.

Responsibilities

• Manage CEO's complex calendar across multiple time zones and coordinate meetings.
• Arrange international travel, visas, itineraries, and after-hours changes as needed.
• Prepare, reconcile, and file corporate expense reports accurately.
• Liaise with internal teams, clients, and stakeholders on behalf of the CEO, with staff support.
• Prepare briefing packs, agendas, and materials for key meetings and events.
• Maintain confidential filing in SharePoint/Teams and handle signature routing (DocuSign, POs, invoices).

Tools

DocuSign

SharePoint/Teams

MS Office

Job description

Egis Group is seeking an experienced Executive Assistant to support the CEO for the Americas region, based in the Greater Toronto Area. This high-visibility role requires coordinating global calendars, travel, and communications with clients and colleagues across multiple time zones.

Ideal candidates have 5+ years supporting executives, strong discretion, and proficiency with MS Office, SharePoint/Teams, and DocuSign. French is a plus; eligibility to work in Canada is required.