Senior Executive Assistant & Personal Coordinator

BGIS; Markham; On-site; CAD 54,000 - 68,000; Full time

Job summary

BGIS is seeking an Administrative Coordinator to serve as a trusted partner to the President, Canada and Global CEO. This role goes beyond traditional administrative support, coordinating executive activities, travel, events, and key communications.

The ideal candidate is highly organized, discreet, and able to manage multiple priorities with professionalism. You will maintain calendars, prepare briefings, and liaise with internal teams and external stakeholders while upholding confidentiality.

Qualifications

• 3 to 5 years of progressive administrative, executive support, or executive coordination experience.
• Experience supporting senior leaders, executives, or C-suite professionals is strongly preferred.
• Exceptional organizational, planning, and time-management skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Outstanding written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to the President, Canada and Global CEO.
• Act as a trusted partner, managing both business priorities and select personal commitments with the highest level of professionalism and discretion.
• Maintain complex and dynamic calendars, ensuring alignment of executive meetings, business priorities, travel, personal appointments, and key deadlines.
• Prepare daily briefings and ensure executives are equipped with the information and materials required for appointments, meetings, and events.
• Manage confidential information and communications with sound judgment and absolute discretion.
• Serve as a key liaison between executives, internal teams, clients, and external stakeholders.
• Support the executive office and reception area as required.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Problem solving

Independence

Leadership support

Tools

Microsoft Office Suite

Job description

BGIS is seeking an Administrative Coordinator to serve as a trusted partner to the President, Canada and Global CEO. This role goes beyond traditional administrative support, coordinating executive activities, travel, events, and key communications.

The ideal candidate is highly organized, discreet, and able to manage multiple priorities with professionalism. You will maintain calendars, prepare briefings, and liaise with internal teams and external stakeholders while upholding confidentiality.