Senior Document Controller - Digital Records & Governance

Oil Authority; Calgary; Hybrid; CAD 90,000 - 120,000; Full time

Job summary

AltaGas is seeking a Senior Document Controller to support our Midstream operations and capital projects. You will act as a subject matter expert for document control processes, systems, and governance while supporting the effective management of documents throughout their lifecycle.

You will partner with project teams, contractors, vendors, and internal stakeholders to maintain accurate, accessible, traceable, and compliant project and operational records.

Qualifications

• At least five years of progressive experience in document control, records management, or information management.
• Strong knowledge of lifecycle management, metadata, governance, and records management principles.
• Experience supporting project teams, audits, governance, and process improvement.

Responsibilities

• Serve as a subject matter expert for document control systems, lifecycle management, numbering conventions, metadata standards, and controlled records.
• Develop and improve document control procedures, standards, work instructions, and governance documentation while ensuring compliance with corporate, regulatory, and project requirements.
• Provide technical guidance and mentorship to Document Controllers, project teams, contractors, and business stakeholders.
• Coordinate document submissions, reviews, transmittals, interdisciplinary checks, as-built packages, turnover documentation, QA/QC records, and project closeout deliverables.
• Oversee the creation, review, approval, distribution, retention, archival, and disposition of controlled documents and records.
• Monitor contractor compliance, support audits, resolve document control issues, and identify corrective actions and process improvements.
• Support the implementation and optimization of Electronic Document Management Systems and related digital transformation initiatives.
• Maintain document quality, integrity, traceability, and accessibility, including accurate distribution matrices.
• Develop and analyze document management metrics, dashboards, and trends to support performance improvement and decision-making.

Skills

Document lifecycle management

Information governance

Audits & compliance

Stakeholder collaboration

Digital transformation

Education

High school diploma

Tools

SharePoint

OpenText Extended ECM

Aconex

Bluebeam

Job description

AltaGas is seeking a Senior Document Controller to support our Midstream operations and capital projects. You will act as a subject matter expert for document control processes, systems, and governance while supporting the effective management of documents throughout their lifecycle.

You will partner with project teams, contractors, vendors, and internal stakeholders to maintain accurate, accessible, traceable, and compliant project and operational records.