AltaGas - Senior Document Controller

Oil Authority; Calgary; Hybrid; CAD 90,000 - 120,000; Full time

Job summary

AltaGas is seeking a Senior Document Controller to support our Midstream operations and capital projects. You will act as a subject matter expert for document control processes, systems, and governance while supporting the effective management of documents throughout their lifecycle.

You will partner with project teams, contractors, vendors, and internal stakeholders to maintain accurate, accessible, traceable, and compliant project and operational records.

Qualifications

• At least five years of progressive experience in document control, records management, or information management.
• Strong knowledge of lifecycle management, metadata, governance, and records management principles.
• Experience supporting project teams, audits, governance, and process improvement.

Responsibilities

• Serve as a subject matter expert for document control systems, lifecycle management, numbering conventions, metadata standards, and controlled records.
• Develop and improve document control procedures, standards, work instructions, and governance documentation while ensuring compliance with corporate, regulatory, and project requirements.
• Provide technical guidance and mentorship to Document Controllers, project teams, contractors, and business stakeholders.
• Coordinate document submissions, reviews, transmittals, interdisciplinary checks, as-built packages, turnover documentation, QA/QC records, and project closeout deliverables.
• Oversee the creation, review, approval, distribution, retention, archival, and disposition of controlled documents and records.
• Monitor contractor compliance, support audits, resolve document control issues, and identify corrective actions and process improvements.
• Support the implementation and optimization of Electronic Document Management Systems and related digital transformation initiatives.
• Maintain document quality, integrity, traceability, and accessibility, including accurate distribution matrices.
• Develop and analyze document management metrics, dashboards, and trends to support performance improvement and decision-making.

Skills

Document lifecycle management

Information governance

Audits & compliance

Stakeholder collaboration

Digital transformation

Education

High school diploma

Tools

SharePoint

OpenText Extended ECM

Aconex

Bluebeam

Job description

Job Description

AltaGas - Senior Document Controller

AltaGas is looking for a Senior Document Controller to support our Midstream operations and capital projects. Reporting to the Supervisor, Document Control, you will act as a subject matter expert for document control processes, systems, and governance while supporting the effective management of documents throughout their lifecycle.

You will partner with project teams, contractors, vendors, and internal stakeholders to maintain accurate, accessible, traceable, and compliant project and operational records.

You will:

• Serve as a subject matter expert for document control systems, lifecycle management, numbering conventions, metadata standards, and controlled records.
• Develop and improve document control procedures, standards, work instructions, and governance documentation while ensuring compliance with corporate, regulatory, and project requirements.
• Provide technical guidance and mentorship to Document Controllers, project teams, contractors, and business stakeholders.
• Coordinate document submissions, reviews, transmittals, interdisciplinary checks, as-built packages, turnover documentation, QA/QC records, and project closeout deliverables.
• Oversee the creation, review, approval, distribution, retention, archival, and disposition of controlled documents and records.
• Monitor contractor compliance, support audits, resolve document control issues, and identify corrective actions and process improvements.
• Support the implementation and optimization of Electronic Document Management Systems and related digital transformation initiatives.
• Maintain document quality, integrity, traceability, and accessibility, including accurate distribution matrices.
• Develop and analyze document management metrics, dashboards, and trends to support performance improvement and decision-making.

You Have:

• A high school diploma with at least five years of progressive experience in document control, records management, or information management within engineering, construction, operations, or capital projects.
• Strong knowledge of document lifecycle management, information governance, compliance, metadata, and records management principles.
• Experience supporting project teams, contractors, audits, governance, and process improvement initiatives.
• Proficiency with Electronic Document Management Systems such as SharePoint, OpenText Extended ECM, Aconex, Bluebeam, or equivalent platforms.
• Strong analytical, problem-solving, communication, organizational, and relationship-building skills, with the ability to manage multiple priorities independently.
• Experience implementing or improving document management systems and technologies.
• Knowledge of applicable records, privacy, copyright, archival, and access-to-information requirements.

Why AltaGas?

At AltaGas, you'll join a collaborative team supporting critical energy infrastructure projects across North America. You'll have the opportunity to apply your document management expertise, contribute to process improvements and digital transformation initiatives, and play a key role in the successful delivery of major operational and capital projects. We offer a culture focused on safety, continuous improvement, and professional growth.

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For Canadian hires: AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to a person's ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law.

For U.S. hires: WGL/SEMCO/AltaGas offers a total rewards package that includes competitive pay, incentive bonus plans, holiday pay, 401K matching and a wide array of benefits. These benefits including medical, dental and vision coverage are designed to help you and your family stay healthy. We also have paid time off (PTO) to balance the demands of your work and personal life. Available benefits vary depending on the specifics of the role.

U.S. affiliates of AltaGas are committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, ethnicity, religion, gender, age, national origin, marital status, sexual orientation, gender identity, family responsibilities, matriculation, physical or mental disabilities, political affiliation, genetic information, status as a protected veteran or any other characteristic protected by federal, state, or local law.