OPEN: Executive Administrative Assistant

CPUS Engineering Staffing Solutions Inc.; Oshawa; On-site; CAD 85,000 - 93,000; Full time

Job summary

CPUS Engineering Staffing Solutions Inc. in Oshawa, ON is seeking an Executive Administrative Assistant for a 12-month term.

The role coordinates executive meetings and travel, prepares agendas and minutes, and supports the Vice-President with calendar management and communications. You will liaise with senior leaders, staff and external partners, handling confidential documents and ensuring smooth daily operations.

Qualifications

• 2-6 years of senior executive administrative support experience.
• Ability to handle confidential correspondence and documents.
• Strong organizational and time-management skills with calendar management.
• Excellent written and verbal communication with senior leaders.

Responsibilities

• Coordinate executive meetings, travel, and accommodations including agendas and minutes.
• Manage the Vice-President’s calendar and priorities for effective use of time.
• Liaise among Vice-President, staff, Board and external stakeholders; coordinate approvals and services.

Skills

Executive support

Calendar management

Confidentiality

Communication skills

Job description

We are currently requesting resumes for the following position: Executive Administrative Assistant

Resume Due Date: Thursday, October 1st, 2026 (5:00PM EST)

Job ID: 26-096

Number of Vacancies: 1

Level: Band K

Duration: 12 months

Hours of work:40 hrs per week

Location: CHQ, 1908 Colonel Sam Dr, Oshawa, ON

Work Mode: 100% onsite

Hourly Rate: $41

Job Overview

• Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing packages, attendance, audiovisual needs, and required approvals.
• Manage the Vice-President’s calendar, priorities, correspondence, calls, visitors, follow-up logs, and access to ensure effective use of executive time.
• Act as a liaison among the Vice-President, staff, senior management, Board and Executive Office, external stakeholders, and corporate groups; coordinate approvals, administrative reports, purchasing, workspace, and related services.

Qualifications

• 2-6 years of experience providing senior-level executive administrative or secretarial support in a complex, fast-paced organization.
• Demonstrated ability to manage confidential correspondence, records, reports, approval documents, and sensitive labour-relations or corporate information.
• Strong organizational and time-management skills, including calendar management, prioritization, coordinating multiple deadlines, and tracking follow-up actions.
• Excellent written and verbal communication skills, with the judgment and professionalism to liaise effectively with senior leaders, Board‑level stakeholders, staff, and external contacts.

Our client is dedicated to promoting employment equity and encourages applications from equity‑seeking communities including but not limited to: Indigenous Peoples, racialized individuals, persons with disabilities, and women. Our client aims to build a diverse team that reflects the communities it serves, enhancing its ability to meet their needs. We are committed to an inclusive and accessible work environment and invites all qualified individuals to apply, offering accommodations during the application, interview and onboarding process as needed. This effort supports our client’s long‑term strategy for equity, diversity, and inclusion.

CPUS Engineering employs artificial intelligence (AI) tools as part of its recruitment process to enhance efficiency and consistency. These tools may assist with activities such as application screening, candidate evaluation, and summarization of interview feedback.

AI-generated outputs are intended to supplement, not replace, human judgment. All final hiring decisions are made by qualified human decision-makers who exercise professional discretion in reviewing and assessing candidate information alongside any AI-generated insights.

CPUS Engineering ensures that the use of AI in recruitment complies with all applicable employment laws, human rights legislation, and privacy regulations. The organization is committed to maintaining fairness, transparency, and non-discrimination throughout the hiring process.