Administrative Coordinator

Altis Technology; Toronto; On-site; CAD 41,000 - 47,000; Full time

Benefits offered by this job

Early Friday finish

Onsite workplace near transit

Job summary

Altis Recruitment is seeking an Administrative Coordinator to support the HR team of an engineering consulting organization in North York. The role focuses on scheduling, record-keeping, and coordinating interviews and reviews in a fast-paced environment.

You will manage calendars, prepare paperwork, and ensure deadlines are met while collaborating with multiple managers and stakeholders. This 4-month contract offers a hands-on opportunity in a busy team with strong emphasis on organization and

Qualifications

• Administrative experience in roles such as Administrative Assistant, Administrative Coordinator, or Office Coordinator.
• Experience coordinating meetings, managing calendars, scheduling interviews and stakeholder engagement.
• Strong written and verbal English communication skills.

Responsibilities

• Coordinate high-volume scheduling, including interviews, meetings, and performance reviews involving multiple managers.
• Manage calendars, arrange meeting logistics, resolve scheduling conflicts, and communicate changes to participants.
• Maintain accurate administrative trackers, spreadsheets, employee records, and documentation.
• Coordinate orientation schedules, prepare paperwork, and follow up on outstanding documents and deadlines.
• Support administrative tracking for performance reviews and employee processes.
• Assist with general administrative activities, including correspondence, filing, and maintaining records.
• Independently manage competing priorities and ensure timely task completion.

Skills

Scheduling coordination

Calendar management

MS Office proficiency

Attention to detail

Organizational skills

Time management

Independent work

Tools

MS Office (Outlook, Excel, Word, Teams)

Job description

Location: North York, Toronto, ON (Fully Onsite, Near Yonge & Sheppard)

Language: English, strong written and verbal communication skills

Duration: 4-month contract

Compensation: $30$34 per hour

Hours: 37.5 paid hours per week

About the Opportunity

Altis Recruitment is seeking a highly organized and detail-oriented Administrative Coordinator to support the busy HR team of an established engineering consulting organization in North York. This is an excellent opportunity for an experienced administrative professional who enjoys coordinating schedules, managing competing priorities, and keeping day-to-day operations running smoothly.

You’ll join a collaborative, people-focused team during a busy period of hiring and employee-related activities. Your ability to manage scheduling, maintain accurate records, and independently follow through on administrative tasks will make a meaningful difference to the team's success.

What's In It for You

• Competitive hourly compensation of $30$34.
• A 4-month contract with an established Canadian professional services organization.
• Opportunity to support a collaborative team and work closely with experienced professionals.
• Exposure to a variety of administrative processes, scheduling activities, and coordination responsibilities.
• Convenient access to public transit near Yonge and Sheppard.
• A workplace that values organization, reliability, and teamwork, with an early Friday finish.

Your Responsibilities

• You’ll coordinate high-volume scheduling, including interviews, meetings, and performance review discussions involving multiple managers and stakeholders.
• You’ll manage calendars, arrange meeting logistics, resolve scheduling conflicts, and communicate changes to participants.
• You’ll maintain accurate administrative trackers, spreadsheets, employee records, and documentation.
• You’ll coordinate orientation schedules, prepare paperwork, and follow up on outstanding documents and deadlines.
• You’ll support administrative tracking for performance reviews, probationary reviews, and employee-related processes.
• You’ll assist with general administrative activities, including correspondence, filing, document preparation, and maintaining organized records.
• You’ll independently manage competing priorities, anticipate administrative needs, and ensure tasks are completed accurately and on time.

Skills and Qualifications

• Previous administrative experience in an Administrative Assistant, Administrative Coordinator, Office Coordinator, or similar role.
• Demonstrated experience coordinating meetings, managing calendars, scheduling appointments, and supporting multiple stakeholders.
• Strong proficiency with Microsoft Office, particularly Outlook, Excel, Word, and Teams.
• Exceptional attention to detail, with the ability to maintain accurate records, spreadsheets, and documentation.
• Excellent organizational and time management skills, with the ability to manage competing priorities and deadlines.
• Strong written and verbal English communication skills, with a professional and collaborative approach.
• A proactive, dependable working style, with the ability to take ownership of tasks and work independently. Previous Executive Assistant or HR administration experience is considered an asset but is not required.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.