Office Manager

Quantum Management Services Ltd.; Vaughan; On-site; CAD 59,000 - 72,000; Full time

Job summary

Quantum Management Services Ltd. in Vaughan, ON is seeking an experienced Office Manager for a 12-month contract, onsite.

The role focuses on coordinating daily administrative operations, payroll tasks, resident files and front-office activities to ensure smooth office functioning for residents, families and staff. The successful candidate will support the management team, assist with day-to-day accounting, move-ins and documentation, and maintain a welcoming, professional environment in a

Qualifications

• Experience in office management or a similar administrative role.
• Hands-on payroll coordination experience.
• Experience with Dayforce is a strong asset.
• Healthcare or retirement-living environment experience is beneficial.
• Strong organization and communication skills.

Responsibilities

• Coordinate day-to-day office administration and support the management team.
• Assist with payroll administration, including payroll entry and updates.
• Maintain organized resident files and confidential documentation.
• Assist with rental payments, invoicing and general accounting tasks.
• Support resident move-ins and related administrative follow-up.
• Prepare correspondence, reports and other admin documents.
• Be a point of contact for residents, families and visitors.
• Coordinate front-office operations and office supplies.
• Provide coverage to Concierge team as required.
• Contribute to additional administrative projects as needed.

Skills

Office management

Payroll coordination

Customer service

Administrative support

Tools

Dayforce

Microsoft Office

Job description

Position: Office Manager
Location: Vaughan, ON - On-Site
Salary: Up to $65,000
Job Type: 12-Month Contract with Potential for Extension
Posting Type: Open Vacancy

Our client, a well-established retirement community in Vaughan, is seeking a personable, organized and detail-oriented Office Manager to oversee daily administrative operations and provide support to its management team on a 12-month contract.

This is an excellent opportunity for an experienced administrative professional who enjoys a varied role combining office coordination, payroll administration, resident services and general operational support. The successful candidate will play an important role in keeping the office running smoothly while providing a welcoming and professional experience for residents, families, visitors and staff.

Responsibilities will include:

• Coordinate day-to-day office administration and provide support to the management team
• Assist with payroll administration, including payroll entry, updates and maintaining accurate employee information
• Maintain organized resident files, employee records and confidential documentation
• Assist with rental payment processing, invoicing and general accounting administration
• Support resident move-ins, including documentation, coordination and administrative follow-up
• Prepare correspondence, spreadsheets, reports and other administrative documents
• Act as a key point of contact for residents, families, visitors and internal team members
• Coordinate office supplies, administrative processes and general front-office operations
• Provide support and coverage to the Concierge team as required
• Assist with additional administrative projects and operational needs as they arise

What we're looking for:

• Previous experience in office management, administration, payroll coordination or a similar role
• Hands-on experience supporting payroll administration and maintaining accurate employee records
• Experience with Dayforce is a strong asset
• Background in retirement living, healthcare, hospitality, residential property management or another service-oriented environment is an asset
• Excellent organizational skills and the ability to manage multiple priorities in a busy environment
• Strong written and verbal communication skills with a warm, professional and approachable manner
• Strong attention to detail and discretion when handling confidential information
• Proficiency with Microsoft Office, including Excel, Word and Outlook
• A proactive, flexible and team-oriented approach with the ability to work independently
• A valid driver's licence and access to a vehicle

This role is ideal for someone who enjoys taking ownership of administrative responsibilities, supporting a collaborative team and contributing to a welcoming, people-focused environment.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.