Senior Administrative Assistant

Quantum; Toronto; Hybrid; CAD 41,000 - 48,000; Part time

Job summary

Quantum (Canada) in Toronto is seeking a Senior Administrative Assistant for a hybrid role on a 6-month contract. You will provide comprehensive support to senior management, manage calendars, arrange travel, and prepare confidential documents.

The ideal candidate has 3–5+ years in a similar role, strong organizational and communication skills, and advanced MS Office proficiency. This is a dynamic position offering exposure to senior stakeholders in a downtown setting.

Qualifications

• 3–5+ years in an Administrative/Executive Assistant role.
• Experience supporting senior stakeholders and managing priorities.
• Strong organizational, time-management and multitasking skills.
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide comprehensive administrative support to senior management and the wider team.
• Manage calendars and coordinate meetings and travel arrangements.
• Prepare, format and maintain reports, presentations, and confidential documentation.
• Act as a key point of contact for internal and external stakeholders, handling enquiries professionally.
• Coordinate administrative processes, maintain records and ensure accurate document management.

Skills

Calendar management

Multitasking

Communication

Time management

Discretion

Tools

Word

Excel

PowerPoint

Outlook

Job description

# Senior Administrative Assistantback to job searchref. no.1004006typeHybridlocationToronto, ONsalary$30 - $35statusContract**Position:** **Senior Administrative Assistant****Location:** **Toronto, ON (Hybrid)** **Salary:** $30-$35/hr **Posting Type:** Open vacancy **Position Type:** 6-month contract (potential for extension) Our downtown client is seeking an experienced and highly organized **Senior Administrative Assistant** to join their team on an initial 6-month contract.The ideal candidate will be proactive, detail-oriented and capable of managing competing priorities while supporting senior team members and key stakeholders. **Key Responsibilities:** - Provide comprehensive administrative support to senior management and the wider team. - Manage calendars, coordinate meetings, appointments and travel arrangements where required. - Prepare, format and maintain reports, presentations, correspondence and confidential documentation. - Act as a key point of contact for internal and external stakeholders, handling enquiries professionally. - Coordinate administrative processes, maintain records and ensure accurate document management. - Monitor deadlines, follow up on outstanding actions and provide general operational support. **About You:** - 3–5+ years' experience in an Administrative Assistant, Executive Assistant or similar support role. - Strong experience supporting senior stakeholders and managing competing priorities. - Excellent organizational, time-management and multitasking skills. - Advanced proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook. - Exceptional written and verbal communication skills with strong attention to detail. - A proactive, solutions-focused approach with the ability to work independently and exercise discretion. This is a great opportunity to join a well-established downtown organisation, work closely with senior stakeholders and further develop your administrative expertise within a professional and collaborative environment. **Please send your resume in Word version to [e-mail].**