Administrative Assistant

Quantum; Toronto; Vor Ort; CAD 40.000 - 57.000; Vollzeit

Zusammenfassung

Quantum (Canada) in Downtown Toronto is seeking an Administrative Assistant on a temporary-to-permanent basis. You will provide day-to-day administrative support to a small professional team, manage calendars, handle communications, and assist with billing and documents.

A dependable, organized professional who thrives in a close-knit office will fit well in this collaborative environment. The role offers $35 per hour in an on-site downtown Toronto setting, with permanent opportunities for the

Qualifikationen

• Previous administrative experience in a professional office environment.
• Experience in a small or boutique professional services firm is preferred.
• Ability to work independently with minimal supervision.
• Strong interpersonal skills and teamwork abilities.

Aufgaben

• Provide day-to-day administrative support to a small professional team.
• Serve as central point of contact for administrative matters.
• Manage calendars, appointments, meetings, and scheduling.
• Prepare, format, proofread, and edit correspondence, reports, and other documents.
• Organize and maintain electronic and physical files, records, and documentation.
• Monitor deadlines and follow up on outstanding matters to ensure priorities are met.
• Handle incoming calls and emails professionally and courteously.
• Assist with billing, document preparation, filing, and general office administration.
• Coordinate office supplies and support daily operations.
• Anticipate administrative needs and provide support within the team.

Kenntnisse

Administrative experience

Calendar management

Client communications

Independent worker

Tools

Microsoft Word

Jobbeschreibung

# Administrative Assistantback to job searchref. no.1003891typeOnsitelocationToronto, ONsalary$35statusTemporary**Position:** Administrative Assistant **Location:** Downtown Toronto, ON - close to Union **Compensation:** $35 per hour **Job Type:** Temporary-to-Permanent **Posting Type:** Open Vacancy Our client, a boutique professional services firm located in downtown Toronto, is seeking an experienced **Administrative Assistant** to join their close-knit team on a temporary-to-permanent basis. This is an excellent opportunity for a dependable, personable, and highly organized professional who appreciates the collaborative and welcoming atmosphere of a smaller office. The successful candidate will play an important role in supporting daily operations, working closely with the firm's leadership, and ensuring administrative responsibilities are handled efficiently and professionally. Unlike a larger corporate environment, this position offers the opportunity to build strong working relationships, take genuine ownership of responsibilities, and become a valued member of a small, established team. We are looking for someone who brings a confident, practical approach to their work, exercises good judgment, and is comfortable working independently. The ideal candidate will be proactive, adaptable, and genuinely enjoy contributing to a smaller office where teamwork, reliability, and a willingness to help are highly valued. **Key Responsibilities:**- Provide day-to-day administrative support to a small professional team. - Serve as a central point of contact for administrative matters within the office. - Manage calendars, appointments, meetings, and scheduling requirements. - Prepare, format, proofread, and edit correspondence, reports, and other business documents. - Organize and maintain electronic and physical files, records, and documentation. - Monitor deadlines, follow up on outstanding matters, and ensure administrative priorities are completed. - Manage incoming telephone calls and email correspondence in a professional and courteous manner. - Communicate with clients, external professionals, and other stakeholders as required. - Assist with billing, document preparation, filing, and general office administration. - Coordinate office supplies and support the smooth day-to-day operation of the workplace. - Anticipate administrative needs, take initiative, and provide support wherever required within the team. **What We're Looking For:**- Previous administrative experience within a professional office environment. - Previous experience working within a small or boutique professional services firm is strongly preferred. - Background in legal, accounting, consulting, financial services, or a similar professional environment would be an asset. - A demonstrated ability to work independently, exercise sound judgment, and manage responsibilities with minimal supervision. - A dependable, resourceful, and adaptable approach to daily responsibilities. - Strong interpersonal skills and the ability to build positive working relationships within a close-knit team. - A team-oriented attitude and willingness to assist with a variety of administrative and office-related tasks. - An interest in establishing a long-term position within a stable, smaller organization. **Please send your resume in Word format to Angelica Stewart at** **[e-mail]****.**