Administrative Coordinator – Office & Administrative Support

Quantum; Toronto; Hybrid; CAD 52,000 - 58,000; Part time

Job summary

Quantum (Canada) is seeking an Administrative Coordinator to join its Downtown Toronto office on a 12-month contract. The role combines office coordination with executive and HR administrative support, reporting, and cross-functional collaboration.

You will manage scheduling, prepare documents and presentations, maintain spreadsheets, and coordinate events. The ideal candidate has 5+ years of experience, strong Excel skills, and a proactive, service-oriented mindset.

Qualifications

• 5+ years of administrative, office coordination or executive support experience.
• Strong MS Office, especially Excel, with data reporting ability.
• Excellent organizational and multitasking skills.
• Professional communication and proactive approach.

Responsibilities

• Provide day-to-day office coordination and general administrative support.
• Support senior leadership with scheduling, meetings, and documentation.
• Maintain spreadsheets, org charts, trackers, and internal reports.
• Prepare, format, and proofread documents and presentations.
• Coordinate employee welcome activities and office events.
• Assist HR with documentation and coordination tasks.
• Handle additional administrative projects as needed.

Skills

Microsoft Office

Excel proficiency

Communication skills

Organizational skills

Tools

Excel

Office Suite

Job description

# Administrative Coordinator – Office & Administrative Supportback to job searchref. no.1003208typeHybridlocationToronto, ONsalary$38 - $42statusContract**Position:** Administrative Coordinator – Office & Administrative Support **Location:** Downtown Toronto **Salary:** $38–$42/hour **Job Type:** 12-month Contract **Posting Type:** Open vacancy **Work Model:** Hybrid (3 days a week on-site)Our client, a well-established organization, is seeking a versatile and highly organized **Administrative Coordinator** to join their Toronto office on a long-term contract.This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business.The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment. **Key Responsibilities:** **-** Provide day-to-day office coordination and general administrative support to ensure smooth operations. - Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements. - Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel. - Prepare, format and proofread documents, presentations, correspondence and internal communications. - Coordinate employee welcome activities, office events and the annual holiday celebration. - Assist with data entry, information management, recordkeeping and general administrative processes. - Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items. - Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required. - Take on additional administrative projects and responsibilities based on evolving business needs. **What You Bring:** - 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment - Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports - Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities - Strong written and verbal communication skills, with experience preparing professional correspondence and documentation - A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed - Experience supporting senior leadership and coordinating activities across multiple departments - A professional, collaborative and service-oriented approach This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly. **Please send your resume in Word version to** **[e-mail]****.**