Administrative Support -

Altis; Toronto; Hybrid; CAD 32,000 - 33,000; Part time

Job summary

Altis in downtown Toronto is seeking an Administrative Assistant to support the Director of Performance Management and Reporting within a healthcare organization. This role offers a chance to work closely with senior leadership and gain exposure to organizational operations in a polished, professional setting.

You will manage calendars, coordinate meetings, prepare materials, take minutes, assist with recruitment administration, and handle day-to-day administrative tasks.

Qualifications

• 3+ years of administrative experience, ideally in healthcare, non-profit or education environments.
• Ability to manage competing priorities and support senior leaders.
• Excellent written and verbal communication skills, with a polished, professional and approachable manner.
• Proficiency with Microsoft Office applications, including Outlook, Word and Excel.
• Experience with HR or workforce management systems, such as Dayforce, is an asset.
• Strong attention to detail, discretion and confidence communicating with internal stakeholders and external vendors.

Responsibilities

• You'll provide day-to-day administrative support to the Director of Performance Management and Reporting, including calendar management, scheduling and correspondence.
• You'll coordinate meetings, prepare materials and take accurate minutes for committee meetings, including those related to health records.
• You'll support recruitment administration by coordinating job postings and related documentation.
• You’ll assist with timesheet collection and coordination using Dayforce, without responsibility for payroll processing.
• You’ll manage billing-related administrative tasks and communicate with third-party vendors to ensure timely follow-up.
• You’ll help keep administrative processes organized, responding to inquiries and supporting the team's daily operational needs.

Skills

Administrative experience

Organizational skills

Written & verbal communication

Microsoft Office

Dayforce experience

Stakeholder communication

Tools

Microsoft Office (Outlook, Word, Excel)

Dayforce

Job description

Location: Toronto, ON (Hybrid)
Language: Strong written and verbal English communication skills
Duration: 6-month contract, with potential for extension or permanent employment
Compensation: $23$24 per hour
Health Requirements: Must meet applicable healthcare immunization and screening requirements, including TB screening

About the Opportunity

Are you an organized, polished administrative professional looking to take the next step in your career? We're seeking an Administrative Assistant to support the Director of Performance Management and Reporting within a healthcare organization in downtown Toronto. This is an excellent opportunity to build on your administrative experience while gaining valuable exposure to senior leadership and organizational operations.

Whats In It for You

• Gain valuable experience supporting senior leadership in a respected healthcare environment.
• Build your administrative and coordination skills while gaining exposure to performance management and reporting.
• Enjoy a hybrid work environment that supports flexibility and collaboration.
• Take advantage of a six-month opportunity with potential for extension or permanent employment.

Your Responsibilities

• You'll provide day-to-day administrative support to the Director of Performance Management and Reporting, including calendar management, scheduling and correspondence.
• You'll coordinate meetings, prepare materials and take accurate minutes for committee meetings, including those related to health records.
• You'll support recruitment administration by coordinating job postings and related documentation.
• You’ll assist with timesheet collection and coordination using Dayforce, without responsibility for payroll processing.
• You’ll manage billing-related administrative tasks and communicate with third-party vendors to ensure timely follow-up.
• You’ll help keep administrative processes organized, responding to inquiries and supporting the team's daily operational needs.

Skills and Qualifications

• 3+ years of administrative experience, ideally within healthcare, non-profit or education environments.
• Strong organizational skills with the ability to manage competing priorities and support senior leaders.
• Excellent written and verbal communication skills, with a polished, professional and approachable manner.
• Proficiency with Microsoft Office applications, including Outlook, Word and Excel.
• Experience with HR or workforce management systems, such as Dayforce, is an asset.
• Strong attention to detail, discretion and confidence communicating with internal stakeholders and external vendors.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities.

If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.