Executive Assistant & Office Manager

Quantum; Toronto; Remote; CAD 68.000 - 83.000; Vollzeit

Benefits dieser Stelle

On-site parking

Public transit access

Zusammenfassung

Quantum (Canada) in North York, ON is seeking an Executive Assistant & Office Manager to work closely with senior leadership and keep a busy, client-facing office running smoothly. This on-site role offers a dynamic environment with opportunities to impact operations and events.

Ideal candidates have 3+ years in EA or admin settings, are highly organized, polished communicators, and comfortable wearing multiple hats in a growing company backed by a global leader in medical aesthetics.

Qualifikationen

• 3+ years in an Executive Assistant, senior administration, Office Manager or similar role, supporting senior leadership.

Aufgaben

• Provide proactive executive support including calendars, correspondence, meetings, documents and presentations.
• Coordinate business travel, accommodations and itineraries for executives and employees.
• Oversee daily office operations, supplies, facilities, vendors and general administration.
• Welcome clients and visitors; serve as a professional point of contact for internal and external stakeholders.
• Organize corporate events, educational sessions, national sales meetings and international executive visits.
• Anticipate needs, solve problems and improve administrative processes and office efficiency.

Kenntnisse

Executive support

Calendar management

Travel coordination

Office operations

Stakeholder communication

Event coordination

Multitasking

Jobbeschreibung

# Executive Assistant & Office Managerback to job searchref. no.1003979typeOnsitelocationNorth York, ONsalary$75000statusPermanent**Position:** Executive Assistant & Office Manager **Location:** North York, ON (Fully On-Site) **Salary:** $75,000 + Bonus **Position Type:** Full-time, Permanent **Posting Type:** Open vacancy **Be at the Centre of Something Exciting**Join a growing Canadian business backed by an established global leader in medical aesthetics. We’re seeking an energetic, polished and highly organized **Executive Assistant & Office Manager** to work closely with senior leadership and keep a busy, client-facing office running smoothly. This is a hands-on opportunity for someone who enjoys variety, takes initiative and wants to make a visible contribution as the Canadian team expands. **What You’ll Do:**- Provide proactive executive support, including calendars, correspondence, meetings, documents and presentations. - Coordinate business travel, accommodations and itineraries for executives and employees. - Oversee daily office operations, supplies, facilities, vendors and general administration. - Welcome clients and visitors; serve as a professional point of contact for internal and external stakeholders. - Organize corporate events, educational sessions, national sales meetings and international executive visits. - Anticipate needs, solve problems and improve administrative processes and office efficiency. **What We’re Looking For:**- 3+ years in an Executive Assistant, senior administration, Office Manager or similar role, including support to senior leadership. - Exceptional organization, prioritization, attention to detail and follow-through. - Polished written and verbal communication; confidence engaging executives, clients and colleagues. - A personable, energetic, discreet and resourceful professional who works independently and collaboratively. - Flexibility, sound judgment and enthusiasm for wearing multiple hats in a growing business. - Healthcare, medical aesthetics or other client-facing industry experience is an asset, not a requirement. **Work Environment & Schedule**100% on-site in North York (Toronto), with ample parking and convenient public transit access. Monday–Friday, typically 9:00 a.m.–5:00 p.m., with occasional evening flexibility for executive visits, corporate events and special initiatives.**Why Join?**Enjoy direct exposure to senior leadership, international colleagues and industry professionals; a varied role spanning executive support, events and office management; and the opportunity to grow with an expanding Canadian organization.**Ready to make your mark? If you’re the person who keeps everything moving and makes others more effective, we’d love to hear from you.****Please send your resume in Word version to** **[e-mail]****.**