Senior Administrative Assistant

HR Associates; Toronto; On-site; CAD 52,000 - 70,000; Full time

Job summary

HR Associates, serving public, broader public, and not-for-profit sectors in Ontario, is seeking Senior Administrative Assistants for interim assignments supporting managers and leaders.

Ideal candidates bring senior admin experience, strong calendar management, and proficiency with Outlook, Word, Excel, and PowerPoint. The role emphasizes discretion, accuracy, and independent work in a fast-paced environment.

Qualifications

• Experience providing senior administrative support to managers, leaders, or departmental teams.
• Strong scheduling, organizational, and time-management skills.
• Clear, professional written and verbal communication.
• Ability to manage competing priorities, meet deadlines, and work independently.
• Strong attention to detail and discretion when handling confidential information.
• Experience in the public, broader public, or not-for-profit sector is an asset.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and edit correspondence, reports, presentations, and meeting materials.
• Take meeting minutes, track action items, and follow up on outstanding tasks.
• Respond to inquiries and communicate with internal and external contacts.
• Maintain accurate records, filing systems, and confidential documents.
• Coordinate travel, events, and other administrative arrangements as required.
• Support departmental projects and help keep day-to-day work organized.

Skills

Senior admin support

Scheduling

Communication

Time management

Prioritization

Discretion

Sector experience

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Our public sector, broader public sector, and not-for-profit clients are seeking Senior Administrative Assistants for interim assignments supporting managers, senior leaders, and their teams.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and edit correspondence, reports, presentations, and meeting materials.
• Take meeting minutes, track action items, and follow up on outstanding tasks.
• Respond to inquiries and communicate with internal and external contacts.
• Maintain accurate records, filing systems, and confidential documents.
• Coordinate travel, events, and other administrative arrangements as required.
• Support departmental projects and help keep day-to-day work organized.

Qualifications

• Experience providing senior administrative support to managers, leaders, or departmental teams.
• Strong scheduling, organizational, and time-management skills.
• Clear, professional written and verbal communication.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage competing priorities, meet deadlines, and work independently.
• Strong attention to detail and discretion when handling confidential information.
• Experience in the public, broader public, or not-for-profit sector is an asset.

If you require accommodation during the recruitment process, please call 416-237-1500 x.235.