Administrative Assistant

HR Associates; Toronto; On-site; CAD 30,000 - 41,000; Part time

Job summary

HR Associates is seeking a Regulatory Support Clerk for a temporary assignment within a regulatory environment in the Toronto area. This role emphasizes administrative support, processing documentation, maintaining records, and assisting with financial and regulatory activities.

The position requires strong Excel skills, attention to detail, and the ability to coordinate with various stakeholders. Key responsibilities include processing applications and filings, managing records, and supporting

Qualifications

• Minimum 2 years of administrative experience in a professional office environment.
• Proficiency with Microsoft Office, especially Excel.
• Experience with databases, document processing, and records management.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and sound professional judgment.
• Experience in financial services, capital markets, or regulatory environments is an asset.

Responsibilities

• Review and process applications, regulatory filings, and supporting documentation.
• Maintain accurate records, spreadsheets, and databases.
• Assist with payment processing, fee tracking, and reconciliations.
• Respond to inquiries and coordinate with internal and external stakeholders.
• Provide general administrative support and ensure procedures are followed.

Skills

Administrative experience

Excel skills

Attention to detail

Communication skills

Organizational skills

Deadline management

Tools

Microsoft Office

Excel

Databases

Document processing systems

Job description

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Our client is seeking a Regulatory Support Clerk for a temporary assignment within a regulatory environment. This role involves administrative support, processing documentation, maintaining records, and assisting with financial and regulatory activities.

Key Responsibilities:

• Review and process applications, regulatory filings, and supporting documentation.
• Maintain accurate records, spreadsheets, and databases.
• Assist with payment processing, fee tracking, and reconciliations.
• Respond to inquiries and coordinate with internal and external stakeholders.
• Provide general administrative support and ensure compliance with established procedures.

Qualifications:

• Minimum 2 years of administrative experience in a professional office environment.
• Intermediate to advanced Microsoft Office skills, particularly Excel.
• Experience with databases, document processing, and records management.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication skills and sound professional judgment.
• Experience in financial services, capital markets, or a regulatory environment is an asset.

If you require accommodation during the recruitment process, please call 416-237-1500 x.235.