Senior Administrative Assistant

ecl.vincere.io; Edmonton; Remote; CAD 42,000 - 54,000; Full time

Job summary

ecl.vincere.io seeks a Senior Administrative Assistant for a temporary 1–2 month engagement in the Edmonton region. This work-from-home role supports a membership program, coordinating schedules and managing documents while ensuring confidentiality and momentum.

The ideal candidate has 5+ years in senior admin or executive support, strong MS Office skills, and a proven ability to work independently in a remote environment with attention to detail.

Qualifications

• Post-secondary education in office administration, business or related field is an asset.
• 5+ years of experience in a senior administrative or executive support role.
• Experience working within a regulatory body, professional association or membership-based organization is strongly preferred.
• Advanced proficiency in Microsoft Office 365, including Word, Outlook, Excel and Teams.
• Comfort working independently in a remote environment using virtual collaboration tools.

Responsibilities

• Provide high-level administrative support to a membership program area, ensuring momentum and confidentiality.
• Coordinate schedules, meetings and follow-ups to keep project priorities on track.
• Maintain accurate records and documentation in line with organizational standards.
• Draft, edit and format memos and correspondence for members and internal teams.
• Support the program manager with information gathering and material preparation.

Skills

Attention to detail

Discretion

Organizational skills

Time management

Education

Post-secondary education in office administration or related field

Tools

Microsoft Office 365

Word

Outlook

Excel

Teams

Virtual collaboration tools

Job description

Senior Administrative Assistant (Temporary)

Type: | Work From Home (Edmonton region) | Temporary | 1 to 2 months

About Our Client

Our client is a well-established Alberta organization that serves and supports a large professional membership. Its work is grounded in accountability, fairness and service to members and the public, and its teams take pride in getting the details right. The organization is in the middle of an important membership initiative and is looking for an experienced administrative professional to step in quickly and help keep things moving.

This is a great opportunity for a capable senior administrator who enjoys hitting the ground running. You’ll be working closely with a leader who sets a high bar and values someone who can anticipate needs, manage competing priorities and produce polished work with minimal direction. Your contribution will have a direct and visible impact on a key program area during a busy period.

Key Responsibilities

As the Senior Administrative Assistant, you will provide reliable, high-level administrative support to a program area, helping the team maintain momentum on a significant project while ensuring communications and day-to-day operations run smoothly.

Program Administration

• Provide day-to-day administrative support to the membership program area, keeping work organized and deadlines on track.
• Coordinate schedules, meetings and follow-ups so the team can stay focused on project priorities.
• Maintain accurate records, files and tracking documents in line with the organization’s standards and confidentiality requirements.

Communications and Document Preparation

• Draft, edit and format memos, notices and correspondence that are clear, accurate and professional.
• Prepare advertisements and informative materials for members, ensuring content is consistent and easy to understand.
• Proofread documents carefully to make sure everything leaving the program area reflects well on the organization.

Project and Leadership Support

• Support the program manager with gathering information and preparing materials as needed.
• Use sound judgement to prioritize work and flag issues early, helping the team meet its goals during a period of transition.

Qualifications

To succeed in this role, candidates should demonstrate:

Education & Experience

• Post-secondary education in office administration, business or a related field is an asset.
• 5+ years of experience in a senior administrative or executive support role.
• Experience working within a regulatory body, professional association or membership-based organization is strongly preferred.

Technical Skills

• Advanced proficiency in Microsoft Office 365, including Word, Outlook, Excel and Teams.
• Strong writing, editing and formatting skills for business correspondence and member communications.
• Comfort working independently in a remote environment using virtual collaboration tools.

Key Competencies

• Excellent attention to detail and a high standard of quality in every deliverable.
• Discretion and professionalism when handling confidential information.
• A proactive, adaptable approach with the ability to learn quickly and contribute from day one.
• Strong organizational and time management skills, with the ability to balance shifting priorities.

Additional Details

• This is a work from home role during set core hours of 8:00 a.m. – 4:30 p.m. Work equipment will be provided by the client.
• Candidates must be based in or near Edmonton to support equipment setup.
• Immediate availability is preferred.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca