Senior Administrative Assistant

Ian Martin Group; Calgary; Presencial; CAD 40 000 - 48 000; Tempo integral

Resumo da oferta

The Information Management Administration position will support document management, content standardization, and data quality activities that enable safe, efficient, and compliant operations. This includes assisting with the review and refresh of controlled documents and updating of document metadata.

Reporting to the Information Management lead, this role provides support to the refresh of our clients controlled documents and the document management of change process.

Qualificações

• Attention to detail and commitment to high-quality work.
• Ability to manage multiple priorities in a structured environment.
• Strong organizational and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, SharePoint); document management systems are an asset.
• Strong written and verbal communication skills.
• Interest in information management, document control, or governance.
• Familiarity with document or content management systems.

Responsabilidades

• Support the review and refresh of operational and controlled documents.
• Assist in standardizing document formats, templates, and metadata.
• Provide administrative support for the document management of change process.
• Provide administrative support to the project manager for status reporting.
• Review document and data quality within systems.
• Identify gaps, duplicates, or outdated content and support remediation.
• Track and report on document refresh progress.
• Maintain accurate, audit-ready records and version control.

Conhecimentos

Attention to detail

Organizational skills

Communication skills

Multitasking

Ferramentas

MS Word

Excel

SharePoint

Descrição da oferta de emprego

Senior Administrative Assistant

• Pay Rate: $29.00 to $35.00/hour, depending on experience
• Contract 1 year
• Location: Calgary, Alberta

Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Description

The Information Management Administration position will support document management, content standardization, and data quality activities that enable safe, efficient, and compliant operations. This includes assisting with the review and refresh of controlled documents and updating of document metadata.

Reporting to the Information Management lead, this role provides support to the refresh of our clients controlled documents and the document management of change process.

Responsibilities

• Support the review, and refresh of operational and controlled documents
• Assist in standardizing document formats, templates, and metadata
• Provide administrative support for the document management of change process
• Provide administrative support to the project manager for status reporting
• Review document and data quality within systems
• Identify gaps, duplicates, or outdated content and support remediation
• Track and report on document refresh progress
• Maintain accurate, audit-ready records and version control

Qualifications

• Strong attention to detail and commitment to high-quality work
• Ability to manage multiple priorities in a structured environment
• Strong organizational and problem-solving skills
• Proficient in Microsoft Office (Word, Excel, SharePoint); document management systems are an asset
• Strong written and verbal communication skills
• Preferred Qualifications:
• Interest in information management, document control, or governance
• Familiarity with document or content management systems

Additional Requirements:

• Full-time, Calgary head office
• Reference checks required
• Work may involve coordination across teams and time-sensitive deliverables
• Commitment to professionalism and confidentiality

Our Client, is a Liquids Pipelines Company operating with more than 4,000 kilometers of crude oil pipelines in North America providing low-risk, liquids transportation and storage business, safely moving oil between some of the world’s most critical markets

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or any other Raise job posting (or have any other questions), please contact us at [phone] or [e-mail].

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