Administrative Assistant - Proficient

Ian Martin Group; Toronto; Hybrid; CAD 23,000 - 32,000; Part time

Job summary

Raise is hiring an Administrative Assistant - Proficient for a client in Toronto. The role combines office support with financial tasks, including payments, payroll processing, and document handling in ServiceLink and related systems.

Hybrid work: in-office four days, one day remote. The successful candidate will manage daily tasks, maintain Excel sheets, process monthly/quarterly items, and assist with tax submissions and government filings.

Qualifications

• Ability to handle multiple requests and prioritize.
• Acquire high-volume handling in a fast-paced environment.
• Willing to work overtime to meet SLA and volumes.
• Strong customer service aligned with Client's First attitude.
• Able to identify urgent requests and resolve them.
• Willing to cross-train within the group.
• Attention to detail is a must.
• Work independently and in a team.

Responsibilities

• Electronic payments, Wires, EFT, cheques-- Daily distributions of payments.
• Assist with processing of various Daily task along with ServiceLink request.
• Processing of Oil Royalties within different timeframes monthly or quarterly.
• Process monthly and quarterly taxes received from different business and be able import information from One system to the next.
• Process ongoing daily task/diaries from Clientlink, wires, cheque request, bill payments.
• Third Party Mutual funds, reconciliations of account holdings for Estates and Trust.
• Maintain, update various excel sheets.
• Bill Payments for different vendors
• Assist with payroll, for Monthly, bi-weekly and weekly payroll, including submission of source deductions to different Government offices along with payments for Executors, and Scholarships
• Submission of T4/T4A/Rel1
• ROE to Service Canada

Skills

Multitasking

Customer service

Prioritization

Time management

Attention to detail

Tools

BTS

JEFE

Berton

BTS GUI

ServiceLink

Excel

Job description

Administrative Assistant - Proficient

• Location: Toronto, ON - Hybrid (Work in office 4 days,1 day work from home)
• Pay Rate: $19.89/hr
• Contract Length: 6 Months with possibility for extension

We at Raise are hiring an Administrative Assistant - Proficient for one of our top clients. After establishing themselves as an industry leader, they're now expanding their team to meet rising demand.

Responsibilities

• Electronic payments, Wires, EFT, cheques-- Daily distributions of payments
• Assist with processing of various Daily task along with ServiceLink request.
• Processing of Oil Royalties within different timeframes monthly or quarterly.
• Process monthly and quarterly taxes received from different business and be able import information from
• One system to the next.
• Process ongoing daily task/diaries from Clientlink, wires, cheque request, bill payments.
• Third Party Mutual funds, reconciliations of account holdings for Estates and Trust.
• Maintain, update various excel sheets.
• Bill Payments for different vendors
• Assist with payroll, for Monthly, bi-weekly and weekly payroll, including submission of source deductions to different Government offices along with payments for Executors, and Scholarships
• Submission of T4/T4A/Rel1
• ROE to Service Canada

Must-have Skills

• Ability to handle multiple request, and be able to prioritize.
• Ability to handle high volumes at peak times in a fast paced environment.
• Be able to work overtime when required to meet SLA' and high volumes.
• Strong customer service, be able to follow our model of Client's First attitude.
• Be able to understand when a request is urgent and how to resolve it.
• Be willing to cross train within the group to perform various duties as requested.
• Attention to details, is a must requirement.
• Ability to work, independently and within a team environment.

Nice-to-have Skills

• Knowledge of Mutual funds, settlements and reconciliation of accounts.
• High accuracy in processing, be able to provide assistance to other team members when required.
• Be comfortable in dealing with branch inquiries.
• Knowledge of BTS, JEFE, Berton, BTS GUI, ServiceLink, Excel.
  • Access to a variety of job opportunities across business and geographies.

Looking for meaningful work? We can help!

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at [phone] or [e-mail]

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