Controls Coordinator / Administrator (Intermediate)

Ian Martin Group; Calgary; On-site; CAD 55,000 - 63,000; Full time

Job summary

Raise is seeking an Intermediate Controls Coordinator/Administrator to join our Calgary contract team. The role focuses on document control, SAP administration, KPI reporting, and records management, ensuring FCPA compliance and controlled documentation.

You will support the Business Manager with budgeting, maintain DOAGs, MPI reporting, and KPI scorecards for OIMS and CIMS, while promoting control awareness across a diverse, virtual team.

Qualifications

• Bachelor's Degree in Information Management, Business, Economics, or related degree preferred.
• 7+ years of prior experience in information and record management, administration and data analysis.
• Excellent written verbal, communication, presentation skills in English.
• Ability to work effectively in a virtual, multi-cultural team environment.
• Strong leadership and interpersonal influencing skills.
• Self-starter with results and schedule orientation.
• Advanced skills in MS Excel, including data validation, charting, pivot tables.
• Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint.
• Knowledge of Microsoft Access desirable.
• SAP proficiency.

Responsibilities

• Promoting Controls Integrity Management System (CIMS) & Controls and support to raise staff control awareness.
• Identify new processes or changes and ensure all FCPA requirements are properly performed/updated and approved.
• Assisting the Business Manager with budgeting and planning activity.
• Ensuring controls catalogs are documented/updated and approved as required by Business Manager.
• Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews).
• Update & file DOAG, FCPAs, MOC’s, Job Handover checklists.
• Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting.
• Preparing/coordinating the development of controls documentation.
• Prepare monthly OIMS updates.
• Monthly reporting of KPI Scorecards for OIMS & CIMS.
• Provide awareness of Tools in developing OIMS System 10-1 for system practitioners.
• Oversee the management of the central External Meetings Register and reporting process.
• Departmental Records Contact: SME and collaboration with Local IMS group.
• Distribute Communications about Records Management within the team.
• Safeguard the department or business units’ vital records, complete and retain for ready access both physical and electronic records.
• Organize and Departmental Shared Drive folders and allocate retention codes according to Records Retention Schedule.
• Shared folder structuring/organizing/maintenance, installing and removal of access.
• Organize filing/records clean up days – include on Controls Calendar.
• Focal point for documentation and review processes for Departmental owned contracts.
• Monitors Quality performance and adherence to contract Terms & Conditions.
• Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures.
• Raise Service Requisitions for Department/Business Unit’s owned contracts/service providers.
• Represents Department/Vendor in contract development with Procurement.
• Departmental SharePoint Site Collection Administrator.

Skills

Leadership

Communication skills

Team collaboration

Self-starter

Advanced Excel

English proficiency

Problem solving

Education

Bachelor's degree in Information Management or related field

Tools

SAP

MS Excel

Microsoft Access

Word

PowerPoint

Publisher

Job description

Controls Coordinator / Administrator (Intermediate)

• Pay Rate: $40 - $46/hour


• Contract Length: 12 months


• Location: Calgary, AB T2C 5N1

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Overview

Controls Administrator supports document and meeting administration, action tracking, calendar reporting, controlled records, SAP administration, SAP issues/ticket coordination and routine coordination.

Responsibilities

• Promoting Controls Integrity Management System (CIMS) & Controls and support to raise staff control awareness.


• Identify new processes or changes and ensure all FCPA requirements are properly performed/updated and approved.


• Assisting the Business Manager with key activities as required around budgeting and planning activity.


• Ensuring controls catalogs are documented/updated and approved as required by Business Manager.


• Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews)


• Update & file Delegation of Authority Guide (DOAG), FCPA’s, MOC’s, Job Handover checklists.


• Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting.


• Preparing/coordinating the development of controls documentation.


• Prepare monthly OIMS updates.


• Monthly reporting of KPI Scorecards for OIMS & CIMS.


• Provide awareness of Tools in developing OIMS System 10-1 for system practitioners.


• Oversee the management of the central External Meetings Register and reporting process.


• Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group.


• Distribute Communications about Records Management within the team.


• Safeguard the department or business units’ vital records, complete and retain for ready access both physical and electronic records.


• Organize and Departmental Shared Drive folders and allocate retention codes according to Records Retention Schedule.


• Shared folder structuring/organizing/maintenance, installing and removal of access.


• Organize filing/records clean up days – include on Controls Calendar.


• Focal point for all documentation and review processes for Departmental owned contracts.


• Monitors Quality performance and adherence to contract Terms & Conditions.


• Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures.


• Raise Service Requisitions for Department/Business Unit’s owned contracts/service providers.


• Represents Department/Vendor in contract development with Procurement.


• Departmental SharePoint Site Collection Administrator.

Qualifications

• Bachelor's Degree in Information Management, Business, Economics, or related degree preferred.


• 7+ years of prior experience in information and record management, administration and data analysis.


• Excellent written verbal, communication, presentation skills in English.


• Ability to work effectively in a virtual, multi-cultural team environment.


• Strong leadership and interpersonal influencing skills.


• Self-starter with results and schedule orientation.


• Advanced skills in MS Excel, including data validation, charting, pivot tables.


• Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint.


• Knowledge of Microsoft Access desirable.


• SAP proficiency.

Looking for meaningful work? We can help

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/