Administrative Assistant

Tri-global Solutions Group Inc.; Edmonton; On-site; CAD 39,000 - 54,000; Part time

Job summary

Tri-global Solutions Group Inc. is seeking an Intermediate Administrative Assistant to join the Service Delivery team within the Ministry of Mental Health and Addiction. The role is onsite in Edmonton, Alberta, 5 days a week, for 5.5 months with a possible extension.

Responsibilities include ARTS-based task management, invoice preparation, and records management using MS Office tools. Strong organizational skills and attention to detail are essential.

Qualifications

• High School Diploma required; two years of administrative experience preferred.
• Experience editing documents in Adobe Acrobat Pro or similar PDF tools.
• Record management and document control experience is expected.

Responsibilities

• Use ARTS to assign, track and process Action Requests according to Ministry requirements.
• Monitor and maintain grant-related Action Requests in the ARTS system.
• Respond to inquiries by directing questions to the appropriate area.
• Compose written responses according to general instructions.
• Prepare all invoices for review and approval of Expenditure Officer.

Skills

Interpersonal skills

Written communication

Organization

Time management

Attention to detail

Independence

Education

High school diploma

Tools

Microsoft Outlook

Adobe Acrobat Pro

SharePoint

Excel

Job description

INTERMEDIATE ADMINISTRATIVE ASSISTANT (Ministry of Mental Health and Addiction)

Requisition #: R26-3617 (GOAPRDJP00001044)

Location: Edmonton, Alberta (Onsite, 5 days per week)

Engagement Type: Contract

Number of Resources required: 1

Rate (CAD): Up to $39.00 per hour / Commensurate with related experience and market competitiveness

Term: 5.50 months (2026-11-16 to 2027-04-30) with 12-month extension available (up to 17.50-month contract)

Hours per day: 7.25

Security Screening: Standard (Criminal Record Check)

Submission Deadline/Closing Date: October 20, 2026 (10:00 AM Mountain Time)

Tri-global Solutions Group Inc. is seeking one (1) Intermediate Administrative Assistant to join our talented Service Delivery team within the Ministry of Mental Health and Addiction (Government of Alberta).

WORK MODEL: The successful contractor(s) will work onsite at ATB Place, 10020 – 100 Street NW, Edmonton, Alberta. Applicants must be authorized to work in Canada to apply (Canadian Citizen or Permanent Resident). Standard Hours of work are 08:15 – 16:30 with a 1 hour lunch break Alberta time, Monday through Friday excluding holidays.

Thank you.

Tri-global Solutions Group Inc.

Website: https://tri-global.com

PROJECT OVERVIEW / DESCRIPTION OF SERVICES

Duties will include the following but are not limited to:

• Use ARTS to assign, track and process Action Requests according to Ministry requirements


• Monitor and maintain grant-related Action Requests in the ARTS system


• Respond to inquiries by directing questions to the appropriate area based on a thorough understanding of the contacts and resources available


• Compose written responses according to general instructions


• Prepare all invoices for review and approval of Expenditure Officer


• Process invoices using 1GX


• Maintain accurate physical and electronic records of all invoices/claims


• Organize/maintain branch files by creating records using current records management systems


• Coordinate master file system to reflect proper record keeping in accordance with the Alberta Government standards and expectations.


• Proofing and formatting word documents.


• Record tracking in Excel.


• Create documents and memos as required.


• Copy, scan, fax, file and perform records management of physical and digital documents.


• Organize events, coordinate meetings and book rooms as required.


• Answer phone calls and emails.

Knowledge:

• Knowledge of government and department administrative policies, processes, and standards (e.g., ministry style guides, processes related to ARs, financial timelines, records management, hosting policies)


• Knowledge of the business priorities of the branch to apply to decision-making and prioritization of activities


• Knowledge of the branch programs and services


• Awareness of legislation governing Access to Information Act (ATIA) and Personal Information Protection Act (POPA) and how it applies to branch information


• Awareness of diverse stakeholder network connected to the branch and current key issues


• Advance knowledge of the software tools and automated systems and applications used to carry out responsibilities (i.e. Microsoft Office (Word and Excel); Adobe; relevant web / internet applications, records management)

Skills and Abilities:

• Skilled in coordinating and prioritizing large volumes of work within short timelines


• Interpersonal and communication skills, including ability to communicate with other staff members, clients, and stakeholders, and to supervise the administrative team


• Written communication skills to prepare correspondence, presentations, etc. for a range of audiences and follow up on correspondence as necessary


• Organization skills to prioritize and monitor multiple ongoing tasks


• Time management skills, including ability to prioritize multiple functions effectively


• Accurate keyboarding and document formatting skills


• Basic research skills to compile information for projects


• Ability to make decisions independently while considering the consequences and impact on the Executive Director and branch


• Ability to work independently within general instruction; take initiative and follow through with tasks


• Keen attention to detail.

Education and Experience:

• High school diploma and minimum two years of administrative experience

MANDATORY SKILLS

• High School Diploma/GED. (Yes or No)


• Experience editing documents in Adobe Acrobat Pro, or similar PDF editing software. (2 years+)


• Experience in records and document management, with a strong understanding of the records life cycle for both physical and electronic formats within information systems. (2 years+)


• Experience proofing and formatting word documents in a work setting. (2 years+)


• Experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant, efficient features. (2 years+)

DESIRABLE / NICE TO HAVE SKILLS

• Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates. (Yes or No)


• Experience with and knowledge of financial transactions ensuring the accuracy and reliability of financial data, and using Microsoft Excel. (2 years+)


• Experience with Records Management/Document Management using Sharepoint. (2 years+)


• Experience working in an environment where the work is delivered through a ticket or email. (2 years+)


• Relevant experience in a role similar to this. Experience must be applicable to this role. (2 years+)

NOT FOR YOU?

Check out our other opportunities at https://tri-global.com or follow us on LinkedIn. We thank all candidates in advance. Only candidates selected for an interview will be contacted.

WHY WORK WITH TRI-GLOBAL?

• Empower positive change by enabling our clients to revolutionize innovation and technology, elevating them to a higher level of excellence and efficiency.


• Join an exceptional and committed team that redefines the landscape, forging a distinctive path towards success.


• Engage in stimulating and captivating projects that push boundaries and keep you constantly motivated.