Scheduling Systems Administrator

March of Dimes; Edmonton; Hybrid; CAD 29,000 - 33,000; Full time

Job summary

March of Dimes Canada is seeking a Scheduling Systems Administrator for a remote, full-time role. You will manage master schedules for clients and staff using Quatro, and align staffing with service hours and budgets.

This position emphasizes accuracy, initiative, and strong customer service as you handle payroll tasks and after-hours support.

Qualifications

• High School Graduate or equivalent.
• Ability to take initiative, multi-task and meet deadlines.
• Proficiency with MS Office, Navision and Quatro or equivalent scheduling system.
• Excellent telephone manner and customer service skills.
• Flexible to changing demands of the job.
• Excellent interpersonal skills, communication skills, and math accuracy.
• Excellent writing and proofing skills; exceptional organizational skills.
• Scheduling experience an asset.

Responsibilities

• Develop and revise master schedules for clients and staff using Quatro.
• Prepare and revise master schedule in line with service hours and budgets.
• Provide hours of service monthly reports to Supervisor.
• Ensure client-focused service delivery and refer complaints for follow-up.
• Payroll processing and verification of personal expense statements per payroll deadlines.
• Carry after-hours phone coverage on a rotating on-call schedule.

Skills

Initiative & multi-tasking

Scheduling software proficiency

Telephone & customer service

Interpersonal & communication

Writing & proofreading & organization

Scheduling experience

Education

High School Graduate or equivalent

Tools

Navision

Quatro

MS Office

Job description

Posted Tuesday, September 1, 2026 at 4:00 a.m.

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our Community Support Services (CSS) team provides essential services that enable our clients to thrive. Whether their disability is physical, the result of brain injury, or aging, our more than 2,000 team members assist clients in their homes and across communities, to live as independently as possible.

The opportunity:

We are currently looking to fill 1 new opportunity for a Full-Time Scheduling Systems Administrator position. This is a Remote position.

• Salary:$21.90 per hour.
• Hours:35 hours per week

Duties include the following:

• Using the electronic Quatro Scheduling system, the SDW will develop and revise ongoing master schedules for both clients and staff in accordance with the clients service and budgeted hours.
• Develop and revise as needed, a master schedule, in accordance with the clients service and budgeted hours.
• Provide hours of service monthly reports to Supervisor.
• Ensure client-focused service delivery and refer service complaints to supervisor for follow-up.
• Payroll processing and verifying of personal expense statements to meet set deadlines identified by the payroll schedule.
• Carrying the after-hours phone based on a rotating on-call schedule to cover evenings and weekends for clients and staff.

Background / Qualifications:

• High School Graduate or equivalent
• Ability to take initiative, multi-task and work under pressure within deadlines
• Demonstrated proficiency with computer hardware and software including MS Office, Navision and Quatro or equivalent scheduling system
• Excellent telephone manner and customer service skills
• Flexible to changing demands of the job
• Excellent interpersonal skills, communication skills, and math accuracy
• Excellent writing and proofing skills; exceptional organizational skills
• Scheduling experience an asset

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re: Contributing to our important mission:creating real change for people with disabilities.

Joining a leading national charity with a history of impact and a future full of possibility Enjoyingindustry-leading employment incentives and benefits Supported in yourprofessional growth, development, and success Included in ourempathetic and supportive work culture Learn more about why we’re a great employer atmarchofdimes.ca/careers. For general inquiries, you can reach us at [e-mail]

We value the health & safety of our employees!

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.

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