Secretary 3

Shared Health-Soins Communs; Winnipeg; On-site; CAD 28,000 - 33,000; Part time

Job summary

Shared Health is seeking a part-time in-person Clerical Support for the Care Coordination team at Health Sciences Centre in Winnipeg. You will assist CSS Managers, process postings, and manage staff orientation and ESP scheduling.

Requires a high school diploma and secretarial training, plus typing speed and familiarity with medical terminology. Indigenous language skills and knowledge are encouraged.

Qualifications

• Two years minimum related experience, preferably in health care.
• Successful completion of a recognized secretarial training program is required.
• Ability to type 50 wpm and use medical terminology.

Responsibilities

• Provide clerical support to CSS Manager(s).
• Process job postings and related paperwork.
• Register new hires in orientation sessions and update ESP schedules.
• Maintain unit information and employee profiles in ESP and run staffing reports.

Skills

Typing 50 wpm

Medical terminology

Microsoft Office

ESP scheduling system

English communication

Education

High school diploma

Secretarial training program

Tools

Microsoft Office

ESP scheduling system

Job description

Requisition ID: 411939

Position Number: 20004723

Posting End Date: October 9, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Care Coordination

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 10/16/2026

FTE: 0.60

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $24.400 , $25.104 , $25.829 , $26.578 , $27.347 , $28.138

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the direction of the Director of Central Support Services (CSS) and the CSS Management Team the incumbent is responsible for providing clerical support to the CSS Manager(s) including processing job postings and related paperwork, registering new hires in orientation sessions, ensuring that the Manager(s) are aware of staffing levels, maintaining unit information and employee profiles in the ESP staff scheduling system, updating the day-to-day schedule changes in ESP and running staffing reports as requested. Coordinates appointment calendars for the Manager(s) and performs other clerical duties as assigned.

Experience

• Minimum two years previous related experience, preferably in a health care setting.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Preference will be given to those candidates with previous staff scheduling experience.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50 wpm, medical terminology (pass mark 75%) required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
• Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
• Excellent interpersonal, organizational and decision-making skills required.
• Must have excellent English communication skills, both oral and written.

Physical Requirements

• Must be able to function in a high volume, high traffic environment.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply.

We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.