SALES COORDINATOR

Zytech Buildings Systems; Town of Crossfield; On-site; CAD 40,000 - 56,000; Full time

Benefits offered by this job

Health and dental coverage

RSP plan

Paid time off

Job summary

Zytech Buildings Systems in Crossfield, AB is seeking a diligent Sales Coordinator to support the sales team and streamline operations. You will handle inquiries, invoicing, and order coordination to keep the team efficient and responsive.

The role offers exposure to BisTrack ERP, MS Office, and manufacturing logistics, with duties spanning quotes, PO processing, shipments, and reporting. Strong English communication and organizational skills are essential to succeed in this hands-on position.

Qualifications

• Experience with invoicing and credit processes.
• Familiarity with ERP software (BisTrack).
• Strong organizational and communication skills.
• Knowledge of manufacturing/logistics in construction industry.
• English proficiency.

Responsibilities

• Answer incoming phone calls and provide customer service.
• Manage daily invoicing and credit processes.
• Coordinate with manufacturing teams across Crossfield, Airdrie & Leduc.
• Prepare sales quotes and organize sales folders.
• Process payments and submit reports to Finance.
• Create and manage purchase orders and scan into ScanTrack.
• Schedule shipments and provide production updates.
• Prepare documentation for manufacturing processes to align with job specs.

Skills

Customer service

Time management

Organization

English communication

Tools

BisTrack ERP

MS Office Suite

Job description

ZyTechis a manufacturer,innovatorand distributor of high-quality building materials for the construction industry.We’rebuilding better structures,teamsand communities

JOB SUMMARY

We are looking fora Sales Coordinator for ourCrossfieldoffice to support the sales team andassistwith a variety of business functions to ensure the teamoperatesefficiently and effectively. The ideal candidate will provide dedicated support to our existing customer base, with a strong focus on internal operations and administrative coordination.

JOB DUTIES AND RESPONSIBILITIES:

• Answer incoming phone calls, providing excellent customer service and addressing inquiries promptly
• Manage daily invoicing and credit processes, ensuring accuracy andtimelyprocessing. Enter credit/debit payments into ERP software (BisTrack) and coordinate with the Credit Department.
• Collaborating with manufacturing teams inCrossfield/ Airdrie & Leducfor Alberta orders. Sendappropriate documents, changing orders for correct jobs.
• Prepare sales quotes and create organized sales folders for sales personnel tofacilitateefficient operations.
• Close credit/debit machine transactions and send reports to the Finance Department.
• Create and receive purchase orders (POs) and ensureaccuratescanning of POs intoScanTrack. Notify relevant personnel of invoice entries.
• Maintain customer relations by scheduling shipments and providingtimelyupdates on production packages.
• Organize and sendappropriate documentationfor manufacturing processes, ensuring orders are correctly aligned with job specifications.

REQUIREMENTS:

• Familiarity with office equipment, such asprinters/ copiers, and phone systems.
• Understanding of sales, marketing, and point of sale systems.
• Experience with computer software i.e., MS OfficeSuite
• Knowledge of manufacturing,logisticsoperationsand the general construction industry.
• Knowledge or experience in manufactured wood products, would be an asset.
• Ability to prioritize tasks, Strong time management skills.
• Excellent organizational skills.
• Strong oral and written communication skills in English arerequiredfor this position.

We offer a comprehensive benefits package that includes health and dental coverage, a company RSP plan, and paid time off. Our programs is designed to support employee well-being and provide long-term security.