Sales Administrator / Senior Sales Administrator

Pan-Pacific Personnel Inc.; Vancouver; On-site; CAD 50,000 - 62,000; Full time

Job summary

An established industry player is seeking a Sales Administrator to support their dynamic business environment. This role involves a variety of administrative tasks, including data management, invoicing, and document preparation, all aimed at enhancing operational efficiency. The ideal candidate will have a strong background in sales support, particularly within the steel industry, and possess excellent administrative and communication skills. With a focus on collaboration and problem-solving, this position offers a unique opportunity to contribute to a forward-thinking team. If you are ready to take on a challenging and rewarding role, this could be the perfect fit for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Pension Plan

Education Assistance

Gym Membership

Qualifications

• 1-7 years of experience in sales administration, preferably in the steel industry.
• Strong knowledge of logistics and accounting principles.

Responsibilities

• Support business strategies through administrative tasks and data management.
• Prepare trade documents and handle invoicing using SAP.

Skills

Administrative Skills

Customer Service

Time Management

Problem-Solving

Communication

Education

University degree or general college diploma

Tools

MS Office

SAP Accounting System

Power BI

MUGEN

Job description

Job Title: Sales Administrator / Senior Sales Administrator
Reference #: PFSABC160425
Duration of employment: Permanent Full-time (6-month probation period)
Employer: International Trading Company
Location: Downtown Vancouver
Starting Date: before June 15
Work hours: 35hrs/week: core time 9-5 however you can start anytime between 7-10am for 8-hr shift after the training period with a direct supervisor’s permission
Compensations: 50-58K for Sales Administrator / 58-62K for Senior Sales Administrator
Benefit: Health, Dental, Vision, RPP, Education assistance, Gym membership etc.
Vacation: 1^st year prorated, after 1 year- 3years 15days, after 4 years – 20days

Main Job Duties:

1. Share and support the Business department's strategy through administrative tasks.
2. Collect daily downloads and transfer data to Excel spreadsheets for processing.
3. Prepare documents related to trade contracts, purchases, returns, and damaged materials.
4. Handle invoicing, debit/credit note preparation, and ensure proper posting to the SAP accounting system.
5. Follow up on contract regulations, communicate with the traffic department, and address other inquiries.
6. Generate monthly reports on scrap, month-end inventories, overdue accounts, and account clearing activities.
7. Manage office requirements such as arranging courier service for the department.
8. Process credit line applications and secure timely approvals.
9. Monitor supply and pricing trends.
10. Identify areas for cost reduction and operational efficiencies.
11. Assist with quotations and proposals for the sales activities.
12. Organize and prepare marketing materials including market data collocations and analysis.

Minimum Requirements:

1. University degree, or general college diploma + equivalent experience and training in a related field.
2. Junior position 1-3 yr. / Senior position 3-7 years similar experience.
3. Inside sales support experience in the steel industry is an asset.
4. Working knowledge of logistics (inland/overseas) and accounting required.
5. Excellent administrative and control skills.
6. Solid understanding of contract details and procedures to be observed under corporate guidelines.
7. Able to work independently with strong time management skills.
8. Strong customer service focus with persuasive, collaborative communication.
9. Adaptable and effective problem-solver, both independently and in teams.
10. Proficient in general office equipment and software, including accounting tools, MUGEN, MS Office, and Power BI.
11. Skilled in using computer systems to monitor and control processes.

* There is no Visa support from the employer.
* Please apply only if you possess all of the requirements.
* We thank all applicants for their interest, however only those selected for an interview will be contacted.