Sales Administrator

Hays; Vancouver; On-site; CAD 55,000 - 69,000; Full time

Job summary

Join a dynamic Vancouver-based organization committed to innovation and sustainability as a Sales Administrator. In this role, you'll leverage your expertise in trade contract administration, ensuring efficient invoicing and inventory management. Collaborate with clients, prepare essential documents, and provide insightful reports to enhance operational efficiencies. This position offers a competitive salary and benefits, including generous vacation time and educational reimbursements. If you're detail-oriented and eager to make a significant impact in a thriving industry, this opportunity is perfect for you.

Benefits

3 Weeks' Vacation

Extended Health and Dental

RRSP Matching

Fitness Reimbursements

Educational Reimbursements

Qualifications

• 2-5 years of general business experience required.
• Experience in administration of trade contracts is essential.

Responsibilities

• Administer trade contracts, manage inventory, and ensure timely invoicing.
• Prepare documents related to purchases, returns, and damaged materials.

Skills

Attention to Detail

Data Processing

Invoicing

Client Communication

Cost Reduction

Education

University Degree or College Diploma

Tools

SAP Accounting System

Excel

Job description

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Senior Recruitment Consultant at Hays - Office Professionals, EA & Accounting Specialist

A Vancouver-based Steel Fabrication organization is looking for a Sales Administrator to join their team.

Your new company

This company is a large general trading company with a presence in over 62 countries. They operate across various sectors, including:

• Mineral & Metal Resources
• Energy
• Infrastructure Projects
• Mobility
• Chemicals
• Iron & Steel Products
• Food & Retail Management
• IT & Communication Business
• Corporate Development Business

The company is committed to innovation and sustainability, driving growth and development across diverse industries.

Your new role

This position provides expertise in the efficient administration of trade contracts, including database set-up and invoicing for payment, inventory management, ensuring shipping and receiving timelines, documentation and control of payables and receivables, and other general duties in supplying value for service to customers within an assigned group of accounts.

• Share the strategy of the Business department and support administration accordingly.

• Collect data from daily downloads and transfer to Excel for processing.

• Prepare documents related to trade contracts, purchases, returns, damaged materials, etc.

• Handle invoicing and debit/credit note preparation, ensuring proper posting to SAP accounting system.

• Communicate with clients regarding contract regulations, coordinate with traffic department, and handle other inquiries.

• Provide monthly reports on scrap, inventories, overdue accounts, and account activities.

• Manage office requirements such as mail, courier, email, etc.

• Process credit line applications and obtain timely approvals.

• Monitor supply and pricing trends.

• Identify opportunities for cost reduction and operational efficiencies.

• Assist with quotations and proposals.

• Organize and prepare marketing materials.

What you'll need to succeed

• University degree or college diploma with relevant experience and training.
• 2–5 years of general business experience.
• High attention to detail.

What you'll get in return

Salary range: $55,000 - $69,000 depending on experience. Benefits include 3 weeks' vacation, extended health and dental, RRSP matching, fitness and educational reimbursements.

What you need to do now

If interested, click 'apply now' to submit your CV or contact us for a confidential career discussion. If this role isn't quite right, reach out for other opportunities.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Accounting/Auditing

Industries

• International Trade and Development

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Locations: Burnaby, Surrey, Delta, Coquitlam, Richmond, Maple Ridge, City of Langley, British Columbia, Canada.